Office administration clerk

Job summary

The role involves managing office correspondence, processing applications and mail, and providing general information to clients. Key duties include data entry, financial record updates, and maintaining office supplies and filing systems.

Job details

Durée de l'emploi: Permanent Langue de travail: Anglais Heures de travail: 35 hours per week Education: Expérience: Education College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years Legal administrative assistant/secretary Administrative assistant and secretarial science, general Executive assistant/executive secretary Work setting University or college School or educational institution/establishment Tasks Type and proofread correspondence, forms and other documents Receive and forward telephone or electronic enquiries Sort, process and verify applications, receipts and other documents Process incoming and outgoing mail manually or electronically Send and receive messages Prepare invoices and bank deposits Provide general information to clients and the public Photocopy and collate documents for distribution, mailing and filing Order office supplies and maintain inventory Perform data entry Provide customer service File material in storage area Label, file and retrieve documents Organize and schedule office work Store, update and retrieve financial data Organize mail by address and load into mail bag Weigh outgoing mail Computer and technology knowledge MS Word MS PowerPoint MS Access MS Excel MS Outlook MS Windows Electronic mail WordPress Computerized Maintenance Management Systems (CMMS) Security and safety Criminal record check Child Abuse Registry check Work conditions and physical capabilities Fast-paced environment Work under pressure Tight deadlines Repetitive tasks Combination of sitting, standing, walking Sitting Attention to detail Work with minimal supervision Screening questions Do you have experience working in this field? Do you have the required certifications listed in the job posting? Experience 3 years to less than 5 years Employment terms options Day Health benefits Dental plan Health care plan Financial benefits As per collective agreement Pension plan

What you’ll do

The role involves managing office correspondence, processing applications and mail, and providing general information to clients. Key duties include data entry, financial record updates, and maintaining office supplies and filing systems.

Requirements

Candidates must have a college or non-university diploma in administrative or secretarial sciences and 3 to 5 years of experience. Proficiency in Microsoft Office Suite and the ability to work under pressure in a fast-paced environment are required.

Benefits

• Health benefits • Dental plan • Health care plan • Pension plan

Listed skills

• Customer service · Preferred
• WordPress · Preferred
• MS-Access · Preferred
• Data entry · Preferred
• Inventory management · Preferred
• invoicing · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Correspondence typing
• Data entry
• Customer service
• Office organization
• Invoicing
• Document filing
• Inventory management
• MS Word
• MS PowerPoint
• MS Access
• MS Excel
• MS Outlook
• MS Windows
• WordPress
• CMMS
• Electronic mail

Job areas

• Administrative
• Education
• Customer Service & Support