Office Assistant

Job summary

The role involves managing office correspondence, processing mail, and maintaining electronic and manual filing systems. Additionally, the assistant provides customer service and handles the scheduling of appointments and office work.

Job details

Overview Languages English Education College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years or equivalent experience Legal administrative assistant/secretary Medical administrative/executive assistant and medical secretary Executive assistant/executive secretary Experience 3 years to less than 5 years On site Work must be completed at the physical location. There is no option to work remotely. Work setting Office University or college Responsibilities Tasks Type and proofread correspondence, forms and other documents Work on reports from manual or electronic files, inventories and databases Process incoming and outgoing mail manually or electronically Send and receive messages Compile data, statistics and other information Provide general information to clients and the public Photocopy and collate documents for distribution, mailing and filing Perform data entry Provide customer service File material in storage area Label files according to retention and disposal schedules Label, file and retrieve documents Locate and remove files requested Organize and schedule office work Store, update and retrieve financial data Schedule and confirm appointments Experience and specialization Computer and technology knowledge MS PowerPoint MS Access MS Outlook MS Windows Electronic mail WordPress Additional information Security and safety Criminal record check Child Abuse Registry check Benefits Health benefits Dental plan Health care plan Financial benefits As per collective agreement Pension plan

What you’ll do

The role involves managing office correspondence, processing mail, and maintaining electronic and manual filing systems. Additionally, the assistant provides customer service and handles the scheduling of appointments and office work.

Requirements

Candidates must have 3 to 5 years of experience and a non-university certificate or diploma from a 1-2 year program. A criminal record check and Child Abuse Registry check are required for the position.

Benefits

• Health benefits • Dental plan • Health care plan • Pension plan

Listed skills

• Customer service · Preferred
• Filing · Preferred
• WordPress · Preferred
• MS-Access · Preferred
• Data entry · Preferred
• scheduling · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Correspondence
• Data Entry
• Customer Service
• Filing
• Scheduling
• MS PowerPoint
• MS Access
• MS Outlook
• MS Windows
• Electronic Mail
• WordPress

Job areas

• Administrative
• Education
• Customer Service & Support