Project Support – HIS Renewal – Information Technology #530-26

Job summary

Provide administrative, clerical, and project coordination support to the Brightshores Project Management Office for the HIS Renewal project. Coordinate meetings and records, support timecard and payroll documentation, maintain project files, and assist with purchasing, expense, and invoice documentation.

Job details

Categories: Management / Non-Union Location(s): Owen Sound Types: Full Time Temporary POSITION TITLE: PROJECT SUPPORT – HIS RENEWAL DEPARTMENT: INFORMATION TECHNOLOGY LOCATION: OWEN SOUND UNION: NON-UNION STATUS: FULL-TIME, TEMPORARY (APPROX. END DATE OF SEPTEMBER 2028) REASON TO POST: NEW POSITION WAGE RATE: $67,270 – $81,125 The Project Support role provides senior administrative, clerical and project coordination support to the Brightshores Project Management Office for eVOLVE Grey Bruce, supporting Brightshores Health System’s adoption of the TransForm Shared Service Organization (TSSO) regional Oracle Health platform. This full-time project role supports the effective day-to-day operation of the project office through payroll administration support, timecard entry for project team members, meeting scheduling, project document preparation, record keeping and administrative follow-up. Working closely with the Project Director and project team, the role helps maintain accurate administrative records, coordinate calendars and meeting logistics, prepare and distribute meeting materials, record minutes and track assigned follow-up items. The position supports timely submission of project timecards and payroll documentation, maintains project files and contact lists, and assists with routine purchasing, expense and invoice documentation in accordance with Brightshores policies and approval processes. The Project Support role reports to the Brightshores Project Director – HIS Renewal and works with project workstream leads, administrative teams, Payroll, Human Resources, Finance, clinical and operational departments, TSSO, vendors and partner organizations as required. The role handles confidential employee, payroll and project information with discretion. It provides administrative support rather than technical leadership, project management accountability or independent approval of payroll, expenditures or staffing decisions. The role supports in-person and virtual project activities and requires flexibility to meet payroll deadlines and changing project priorities. Travel between Brightshores sites and occasional work outside regular business hours may be required during training, go-live and other key project activities, as assigned. Skills/Abilities/Qualifications Required College diploma in office administration, business administration or a related field, or an equivalent combination of education and relevant experience. Demonstrated experience providing administrative or clerical support in a busy office, project or health care environment. Experience with timecard entry, payroll documentation or comparable time-sensitive data entry, with strong attention to accuracy and the ability to learn Brightshores payroll and timekeeping procedures. Proficiency with Microsoft Outlook, Word, Excel, PowerPoint and Teams, including calendar management, document formatting, spreadsheets and virtual meeting coordination. Ability to coordinate meetings involving multiple participants, prepare agendas and materials, record clear minutes and maintain action-item records. Strong organizational and time-management skills, with the ability to manage competing requests, meet recurring deadlines and follow through on outstanding items. Demonstrated discretion in handling confidential employee, payroll, financial and organizational information and maintaining secure, accurate records. Strong written and verbal communication, proofreading and interpersonal skills, with a professional and service-oriented approach. Ability to work independently within established procedures, collaborate with a multidisciplinary team and recognize when clarification or escalation is required. Ability to support occasional travel between sites and work outside regular business hours during critical project activities, as required. Recent satisfactory performance and attendance records Demonstrate, promote and encourage Brightshores’ values – We Show Up for Each Other, We Are Trusted to Act, We Create Solutions Together, We Strive for Better, We Share Accountability Advocates and supports a culture of patient safety and demonstrates an understanding of how the department service and assigned responsibilities contribute to overall patient safety at Brightshores through patient safety knowledge, skills and attitudes Comply with all applicable health and safety policies, procedures and regulations, and actively contribute to maintaining a safe and healthy work environment

What you’ll do

Provide administrative, clerical, and project coordination support to the Brightshores Project Management Office for the HIS Renewal project. Coordinate meetings and records, support timecard and payroll documentation, maintain project files, and assist with purchasing, expense, and invoice documentation.

Requirements

Requires a college diploma in office administration, business administration, or a related field, or equivalent education and relevant experience, along with experience in administrative or clerical support. Candidates should have strong Microsoft Office skills, accuracy with time-sensitive data, meeting coordination and record-keeping abilities, discretion with confidential information, and flexibility for occasional travel and work outside regular hours.

Listed skills

• Administrative Support · Preferred
• Project Coordination · Preferred
• Microsoft Outlook · Preferred
• Microsoft Word · Preferred
• Microsoft Excel · Preferred
• Microsoft Teams · Preferred
• record keeping · Preferred
• Time management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Project Coordination
• Timecard Entry
• Payroll Documentation
• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Teams
• Calendar Management
• Meeting Coordination
• Minute Taking
• Record Keeping
• Confidential Information Handling
• Written and Verbal Communication
• Time Management

Job areas

• Administrative
• Healthcare
• Technology
• Management & Leadership

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