Legal Assistant

Job summary

The Legal Assistant provides comprehensive support to the Legal Team, focusing on document preparation, records administration, and calendar management. Key duties include managing vendor invoices, coordinating travel, and handling general office operational projects.

Job details

Location Brookfield Place - 181 Bay Street Brookfield Culture Brookfield has a unique and dynamic culture. We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader: Entrepreneurial, Collaborative and Disciplined. Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses. Job Description Position Summary Brookfield is seeking a Legal Assistant to support the Legal Team within Brookfield Asset Management. The ideal candidate is a detail-oriented, proactive self-starter with a high level of professionalism and discretion. This role requires the ability to work effectively in a fast-paced environment, interact with staff at all levels, and remain flexible, resourceful, and efficient under pressure. Responsibilities Legal document management and preparation with strong proficiency in MS Office, Adobe Acrobat and Litera (including advanced formatting of Excel, PowerPoint, Word documents including track changes and comments) Assisted with records administration tasks, including filing, organizing, and maintaining electronic and physical documents Calendar management and scheduling Participate in ad hoc office operational projects as required (for example, documentation management and coordination of signing of documents) Expense report receipt tracking and report submission Legal Tracker (Serengeti) matter openings Reviewing, approving and reconciling vendor invoices with a particular focus on legal invoices. Includes managing the accounts payable process and communicating with law firms and other vendors Manage incoming correspondence, including email, telephone and mail Assist team members with work overflow during busy periods, absences, holidays, etc. Travel booking and coordination of Legal team and board members as required Qualifications & Requirements 3-5 years' experience in a law firm or the legal department of a large public company/in-house group preferred Highly organized and able to work in a dynamic, complex and fast-paced environment, as well as adapt quickly to manage changing priorities and deadlines Excellent interpersonal skills and ability to work independently with minimal supervision, as well as in a group alongside all levels and departments of the organization Excellent communication (verbal and written) Proficient in MS Office, including Word, Excel, PowerPoint and Outlook Experience with Concur is a plus but not required Knowledge of Visio, iManage, Diligent Entities, Diligent Board Books, SEDAR or SEDI, is an asset Knowledge of minute books and closing books, is an asset Overtime as needed Salary Range: $60,000 - $75,000 CAD Position Opening Reason: New Position Brookfield is committed to maintaining a Positive Work Environment that is safe, respectful; our shared success depends on it. We do not tolerate workplace discrimination, violence or harassment. We are proud to be an Equal Opportunity Employer and make employment decisions based on qualifications, merit, and business needs, without regard to any characteristic protected by applicable law. Applicant information is collected and handled in accordance with our Applicant Privacy Notice. As part of this commitment, we provide barrier-free and accessible employment practices in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and applicable human rights legislation. If you require a Human Rights Code-protected accommodation at any stage of the recruitment process, please let us know when contacted, and we will work with you to meet your needs.

What you’ll do

The Legal Assistant provides comprehensive support to the Legal Team, focusing on document preparation, records administration, and calendar management. Key duties include managing vendor invoices, coordinating travel, and handling general office operational projects.

Requirements

Candidates should have 3-5 years of experience in a law firm or corporate legal department. Proficiency in MS Office is required, with knowledge of specialized legal software like iManage or Diligent being a strong asset.

Listed skills

• Time management · Preferred
• written communication · Preferred
• interpersonal skills · Preferred
• MS-Office · Preferred
• Records Administration · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Legal Document Management
• Calendar Management
• Expense Reporting
• Vendor Invoice Reconciliation
• Travel Coordination
• Records Administration
• MS Office
• Adobe Acrobat
• Litera
• Legal Tracker
• Professionalism
• Discretion
• Interpersonal Skills
• Written Communication
• Verbal Communication
• Time Management

Job areas

• Legal
• Administrative
• Finance & Accounting