Administrative Assistant

Original job posting

Provide administrative support to students, families, staff, and the public, including managing communications, appointments, correspondence, mail, and school office operations. Maintain student and financial records, process purchasing and banking transactions, support school events and emergency procedures, and follow records management policies.

Job details

Buffalo Trail Public Schools is committed to maximizing student learning in a safe and caring environment supported by a highly effective team. Buffalo Trail Public Schools Division is seeking a dedicated and compassionate Administrative Assistant to join our team at the Buffalo Trail Learning Hub in Vermilion, Alberta. This is an exciting opportunity to make a meaningful difference in the lives of students by providing support in an inclusive and dynamic learning environment. If you are passionate about helping students achieve their full potential and thrive in a collaborative school community, we encourage you to apply! Position Details Start Date: Immediately. End Date: June 29, 2027 Location: Buffalo Trail Learning Hub, Vermilion, Alberta Hours: 6.5 hours per day, Monday to Friday, following the school calendar Contract Type: Probationary Qualifications and Desired Experience: High School Diploma Diploma/Certificate in Office Administration or Business Administration (preferred) Preferred experience of working in Accounting/Finance Experience working with Google Suite and Microsoft Office In addition to strong communication skills and a commitment to quality public service, the successful candidate responsibilities may include the following: Some shared responsibilities in a team of 2 administrative assistants (dependent on school) Prepares the school office or school opening and closing Assists in the implementation of school emergencies and first aid procedures Prepares a variety of data and material, including confidential reports, and composes correspondence, memos, and emails Receives and relays telephone messages, makes appointments for administration and school staff and provides a variety of factual information and assistance to students, parents, teachers, and the public Prepares requisitions and purchase order, verifies receipt of goods and submits signed copies to Central Services Data entry of student registrations and maintains the student information system (PowerSchool) Data entry of information in Bellamy/Apply to Education - Easy Connect system as required monthly Attends relevant meetings and training established by Central Services Maintains accurate records of financial and divisional transactions including handling cash, issuing receipts, all banking, etc. for the school according to the jurisdictional procedures, and assists in the budgeting process Processes incoming and outgoing mail Operates a variety of office equipment Operates the school public address system Maintains working relationship with school administration, staff, students, parents, and the community Assists in the organization of school functions and events Attend staff meetings Maintains accurate records in accordance with jurisdictional records management policy Performs other assigned comparable duties, which are within the knowledge and skills required by the job Application Requirements: Submittal of a position-specific cover letter. Submittal of a detailed resume highlighting your qualifications and experience. Email contact information for three (3) professional references in their Apply to Education profile. References may be contacted via email through Apply to Education prior to interviews. A criminal record check, including vulnerable sector check, will be required as a condition of employment. Application Process Applications must be submitted online, via Apply to Education. Only online applications will be accepted. By applying, the applicant acknowledges and agrees that the principal or their designate may contact current or previous employers to conduct confidential reference checks, regardless of whether the applicant has listed them as references. For assistance with the application system, please contact Apply to Education at 1-877-900-5627 or email info@applytoeducation.com. Application Deadline: Applications accepted until 4:00 pm Oct 5, 2026. Resumes will be reviewed on an ongoing basis. (only use this is open until filled) Please note that applications submitted for this position may also be considered for future opportunities within the division. For further information, please contact: Principal: Mr. Dave Sherbinin Phone: 780-853-2111 Buffalo Trail Public Schools thank all applicants for their interest. Only those candidates selected for interviews will be contacted.

What you’ll do

Provide administrative support to students, families, staff, and the public, including managing communications, appointments, correspondence, mail, and school office operations. Maintain student and financial records, process purchasing and banking transactions, support school events and emergency procedures, and follow records management policies.

Requirements

A high school diploma is required, and a diploma or certificate in Office Administration or Business Administration is preferred. Accounting or finance experience and familiarity with Google Suite and Microsoft Office are preferred; strong communication skills and a commitment to quality public service are also sought.

Listed skills

• Communication · Preferred
• Customer service · Preferred
• Office Administration · Preferred
• Accounting · Preferred
• Data entry · Preferred
• Cash handling · Preferred
• Google Suite · Preferred
• Microsoft Office · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Communication
• Customer Service
• Office Administration
• Accounting
• Financial Recordkeeping
• Data Entry
• Records Management
• Correspondence Preparation
• Purchase Order Processing
• Cash Handling
• Banking
• Google Suite
• Microsoft Office
• PowerSchool
• Bellamy/Apply to Education - Easy Connect
• Emergency and First Aid Procedures

Job areas

• Administrative
• Education
• Finance & Accounting
• Customer Service & Support
• Security & Safety