Junior RFP Writer

Job summary

The Junior RFP Writer is responsible for monitoring bid portals, tracking opportunities, and managing the RFP intake process. They will also coordinate internal stakeholders and draft high-quality proposal responses to support the sales and delivery teams.

Job details

Bulletproof is an award‑winning IT, security, and compliance partner helping organizations operate with confidence. For more than 20 years, we’ve supported public and private sector organizations across North America and beyond with innovative, Microsoft‑powered solutions that reduce risk, modernize environments, and drive real business outcomes. What sets us apart is our ability to deliver from strategy to execution. Customers choose Bulletproof as their one partner across IT, security, compliance, and managed services -from 24/7 SOC operations and managed IT to cloud transformation, governance, and professional services. Our impact is global, our work is industry‑recognized, and our focus is practical, flexible solutions that work in the real world. At Bulletproof, technology matters but people come first. Our vision is to serve, secure, and empower the world through people and technology, one customer at a time. When you join Bulletproof, you join a team that values ownership, innovation, and meaningful impact while giving you room to grow alongside leaders in the industry. What we have to offer: Challenging Work - We love solving highly complex problems. Across our teams and in all roles, every employee is empowered to bring their best ideas forward and to jump in and solve the problems they're passionate about. Great People - We are stronger, together, when we are open, honest, and above all, real. Every person is valued here and plays an important role in our shared success. Global Impact - As a global team spanning continents, boundaries, and cultures, every day we are inspired by the impact our work has on our colleagues, our customers, our communities, and the world at large. Diversity, Equity and Inclusion - We celebrate each other’s differences, continuously strive for equality and recognize that inclusion makes us stronger as individuals, a company and a global citizen. Position Summary: Please Note: This is a temporary position for a 12-month contract Bulletproof’s Proposals & Contracts team is seeking a Jr. Proposal/RFP Writer. This role is primarily focused on RFP intake, opportunity tracking, administrative support across the proposal lifecycle, and development of RFP responses. You will play a critical role in identifying relevant RFP opportunities, maintaining our opportunity pipeline, supporting the Go/No-Go decision process, and creating RFP responses. This position requires strong attention to detail, organization, and the ability to manage multiple deadlines in a fast-paced environment. Responsibilities: Monitor the RFP group inbox and external bid portals to identify potential opportunities aligned with Bulletproof’s services and ideal client profile. Maintain and manage the opportunity tracking system in SharePoint, ensuring accurate and up-to-date information. Track key deadlines, amendments, and submission requirements, proactively flagging risks to the team. Develop and maintain RFP timelines and ensure key milestones are met. Prepare RFP summaries to support Go/No-Go decision-making. Ensure all required intake information is captured and documented. Support coordination of internal stakeholders during early-stage opportunity review. Maintain and update boilerplate content libraries. Assist with drafting standardized content and response templates. Organizing and leading RFP development calls with key internal stakeholders, such as sales, delivery, legal, etc. Creation of RFP responses in Microsoft Word, Microsoft Excel, or other proposal and bid systems. Organize and lead debrief calls with prospective clients. Support shortlisting requirements, such as reviewing PowerPoint organizations or drafting responses to clarification questions. Proofread documents for clarity, grammar, formatting, and consistency. Manage logins, credentials, and keyword searches for RFP/bid sites. Support reporting and tracking for leadership. Assist with coordination across sales, legal, finance, and delivery teams. Contribute to process improvements within the RFP lifecycle. All other duties as assigned. Required Education/Credentials/Qualifications/Skills: A post-secondary degree or diploma in Communications, Journalism, English, Business, Marketing or a related field. Strong organizational and time-management skills, with the ability to manage multiple concurrent deadlines. High attention to detail and accuracy in document handling and data entry. Ability to quickly assess information and identify relevant opportunities. Familiarity with IT or cybersecurity concepts is considered an asset. Experience in document creation and editing. Ensure responsiveness and timely action is taken to meet the needs of others. Detail oriented and takes great care of keeping track of deadlines and producing flawless documentation. Proficiency in using Microsoft Office, including SharePoint, Word, Excel, and PowerPoint is required. Must have the ability to exercise sound judgment. Must have the ability to read, write, speak, understand, and communicate in English sufficiently to perform the duties of this position. Excellent verbal and written communication skills. Equal Opportunity Statement: Bulletproof is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Bulletproof is also committed to compliance with all fair employment practices regarding citizenship and immigration status.

What you’ll do

The Junior RFP Writer is responsible for monitoring bid portals, tracking opportunities, and managing the RFP intake process. They will also coordinate internal stakeholders and draft high-quality proposal responses to support the sales and delivery teams.

Requirements

Candidates must hold a post-secondary degree or diploma in a relevant field such as Communications, Journalism, or Business. Proficiency in Microsoft Office and strong organizational skills are required to manage multiple deadlines effectively.

Listed skills

• Time management · Preferred
• Project Coordination · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• SharePoint · Preferred
• Communication · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• Stakeholder Management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• RFP writing
• Proposal development
• Technical writing
• Project coordination
• SharePoint
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Time management
• Attention to detail
• Communication
• Data entry
• Stakeholder management
• Proofreading
• Bid management
• Administrative Support
• IT Security
• Editing
• Business Marketing
• Decision Making
• Cyber Security
• Data Entry
• English Language
• Finance
• Sales
• Governance
• Grammar
• Leadership
• Innovation
• Journalism
• Managed Services
• Microsoft Office
• Milestones (Project Management)
• Operations
• Request For Proposal
• Microsoft SharePoint
• Time Management
• Timelines
• Process Improvement
• Templates
• Coordinating
• Detail Oriented
• Honesty

Job areas

• Sales
• Administrative
• Consulting
• Technology
• Security & Safety
• RFP Writer
• Technical Writer
• Authors and Related Writers
• Technical Writers