Administrative Assistant, Employee Health & Safety - Casual Part-Time

Job summary

The Administrative Assistant will support the Employee Safety team by managing WCB claims, incident reporting, and safety documentation. They will also coordinate employee safety training and produce reports to ensure organizational compliance.

Job details

About the Calgary Stampede The Calgary Stampede is a not-for-profit community organization that preserves and promotes our western heritage, cultures and community spirit with a vision to create a world-class, year-round gathering place for the community. Exemplifying the theme We’re Greatest Together, the Stampede is one of the most respected volunteer-based organizations in the world governed by a Board of Directors with over 2,500 passionate volunteers and 1,200 year-round employees. As an organization that exists for the benefit of the community, inclusion and equity are woven into our core values of western hospitality, pride of place, integrity and commitment to the community. The world-class, year-round gathering place we have built for the community also welcomes visitors from around the world and those who are new to the local community. We know that blending diverse cultures with our long-standing traditions makes community spirit thrive. Position Summary The Calgary Stampede is looking for an Administrative Assistant who is a true collaborator that is passionate about supporting employee safety. We are looking for someone who enjoys getting into the details and recognizes how that makes the workplace safer. The Administrative Assistant, Employee Health & Safety, is a member of the Employee Safety team responsible for supporting the Occupational Health & Safety Advisor and Director. This role is responsible for the administration and clerical functions primarily related to WCB claims, employee onboarding related to safety, inspections, near-miss hazard reporting, safety observations, and incident reporting. Please Note: This year-round, part-time position typically offers 30–35 hours per week, although hours cannot be guaranteed. We provide flexibility in scheduling while requiring a reliable and predictable availability pattern. During the annual Calgary Stampede, you'll have the opportunity to step into a more active role, working 40+ hours per week for approximately 3–4 weeks as we support the preparation, execution and tear-down of the celebration. Closing Date: Monday, October 12, 2026 Responsibilities Responsibilities include, but are not limited to: * Collect and publish training related records to ensure compliance during onboarding and recertifications. * Coordinate with People Leaders to ensure employees have the required training for their position. * Prepare and submit WCB claims on behalf of the employer and support employees with filing their own claims. Track the number, correspondence, healthcare reports, and status of each claim. * File management related to hazard reports, incident reporting, inspections, and contractor safety documentation. * Promote a culture of safety across the organization with a particular focus on new and young worker safety * Produce post-event safety reports and charts that summarize OHS activities. * Perform data entry, list management, and budget tracking for a variety of projects * Perform various administrative duties and clerical functions * Support special projects and program initiatives as assigned * Manage reports, inspections, incidents, and employees in eCompliance Qualifications The ideal candidate will be proactive, optimistic and have worked in a dynamic environment where they have experience delivering on multiple priorities and will hold the following qualifications: * Previous experience working in professional office environment considered an asset * Previous experience working within human resource information systems, learning management systems, and safety reporting software * Excellent organizational skills and high attention to detail, with an ability to think proactively and prioritize work * Intermediate level skills in Microsoft Word, Smartsheet and Outlook are essential. * Advanced level skill with Excel: Produce training reports utilizing Pivot tables, formulas, and slicers Benefits The Calgary Stampede offers a unique and exciting work environment. To Apply Please click on the “Apply Online” button above to submit your resume. All applicants are thanked in advance and advised that only those selected for interviews will be contacted.

What you’ll do

The Administrative Assistant will support the Employee Safety team by managing WCB claims, incident reporting, and safety documentation. They will also coordinate employee safety training and produce reports to ensure organizational compliance.

Requirements

The ideal candidate should have experience in a professional office environment and proficiency with safety reporting software and HR information systems. Advanced Excel skills, including the use of pivot tables and formulas, are essential for this role.

Listed skills

• Administrative Support · Preferred
• Microsoft Excel · Preferred
• record keeping · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• WCB claims management
• Occupational health and safety
• Data entry
• Microsoft Word
• Smartsheet
• Outlook
• Microsoft Excel
• Pivot tables
• Incident reporting
• Hazard reporting
• Employee onboarding
• Safety documentation
• Record keeping
• Clerical functions
• Contractor Safety
• Optimism
• Organizational Skills
• Administrative Functions
• Management
• Clerical Works
• Learning Management Systems
• Data Entry
• Human Resources Information System (HRIS)
• Occupational Safety And Health
• Pivot Tables And Charts
• File Management
• Incident Reporting
• Microsoft Outlook
• Employee Onboarding
• Scheduling
• Filing
• Detail Oriented

Job areas

• Administrative
• Security & Safety
• Human Resources
• Administrative Employee
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive