Project Lead

Job summary

Lead and oversee complex marketing and communications projects from initiation through implementation, managing plans, budgets, resources, risks, timelines, and deliverables. Track performance and resource utilization, prepare reports and KPIs, coordinate with internal partners and vendors, and recommend improvements to planning and measurement processes.

Job details

Why is this role important? The Project Lead- Office of the Director, Marketing and Communications provides leadership and oversight for complex marketing and communications initiatives aligned with CIHI’s strategic priorities. Guides and advises project teams to ensure the achievement of specified outcomes within established scope, timelines, reporting and interdependencies. The Project Lead tracks and reports on programs and workstreams across marketing and communications strategies and activities. This includes corporate and financial reporting and tracking, key performance indicators, project progress with internal partners and vendor relationships What you'll do 1. Track projects from initiation through implementation: prepare project charters, detailed workplans, schedules, budgets, resource plans, risk reporting, and regular status delivery; ensure milestones and deliverables are met. 2. Work with Corporate Services to align Marketing and Communications planning processes with corporate requirements and communicate effectively with internal partners. 3. Lead the development of operational plans, project budgets, and resource plans; oversee reporting and analysis to support management decisions. 4. Identify strategic key performance indicators and lead the development of tools and datasets to measure divisional performance. 5. Deliver resource utilization, forecasts, variance, and other reports for Marketing and Communications and governance committees. 6. Identify metrics to measure and report on Marketing and Communications planning and performance programs; align program changes with best practices; 7. Build and maintain proactive relationships with internal and external partners including vendor invoicing, management and procurement; provide consistent service and exercise good judgment. 8. Stay current on best practices in resource capacity planning, data analytics, and visualization; recommend and implement improvements aligned with CIHI policies and standards. What you'll bring to the table • Undergraduate degree in Marketing, Communications, Project Management or a related field, or an equivalent combination of education and relevant experience. • Minimum 5 years of relevant experience in marketing or communications, including experience project managing complex, cross-functional marketing initiatives from planning through implementation, evaluation, project and resource tracking milestones. • Demonstrated experience developing and executing strategic marketing projects including overseeing timelines, deliverables, dependencies and risks. • Experience working in a marketing or communications agency would be an asset. • Strong interpersonal and communication skills, with the ability to translate business objectives into clear project requirements and actionable plans. • Proficient in managing multiple concurrent projects and competing priorities. • Strong understanding of marketing and communications strategy planning and execution. • Collaborative and ability to work effectively in a matrix and multi-stakeholder environment. • Strong conceptual thinking, problem-solving, and decision-making skills. • Advanced proficiency in Microsoft Office, including Excel and MS Project. • Financial acumen including experience with project budgeting, forecasting and expenditure tracking to support effective project planning and delivery is an asset. Additional Requirements • Primary locations: Toronto or Ottawa. • Occasional travel may be required. • Must comply with all CIHI workplace policies, including privacy and confidentiality. • Fluency in English is required, bilingualism in both official languages is an asset.

What you’ll do

Lead and oversee complex marketing and communications projects from initiation through implementation, managing plans, budgets, resources, risks, timelines, and deliverables. Track performance and resource utilization, prepare reports and KPIs, coordinate with internal partners and vendors, and recommend improvements to planning and measurement processes.

Requirements

Requires an undergraduate degree in marketing, communications, project management, or a related field, or equivalent education and experience, plus at least five years of relevant marketing or communications experience. Candidates should have experience leading complex cross-functional projects, strong planning, communication, financial and analytical skills, and advanced proficiency in Microsoft Office, including Excel and MS Project.

Listed skills

• Project management · Preferred
• Budgeting · Preferred
• Forecasting · Preferred
• Risk Management · Preferred
• Data visualization · Preferred
• Stakeholder Management · Preferred
• Financial Reporting · Preferred
• Microsoft Excel · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Project Management
• Marketing Strategy
• Communications Strategy
• Project Planning
• Budgeting
• Forecasting
• Resource Planning
• Risk Management
• Performance Measurement
• Data Analytics
• Data Visualization
• Stakeholder Management
• Vendor Management
• Financial Reporting
• Microsoft Excel
• Microsoft Project

Job areas

• Marketing
• Management & Leadership
• Data & Analytics
• Finance & Accounting
• Administrative

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