Administrative Assistant (Contract) (68-26)

Job summary

The Administrative Assistant coordinates non-clinical operations, manages reception activities, and provides clerical support to clinical staff and management. They are also responsible for maintaining accounting records and operating management information systems for the walk-in clinics.

Job details

INTERNAL/EXTERNAL POSTING: OPEN UNTIL SEPTEMBER 28, 2026, AT 4PM ADMINISTRATIVE ASSISTANT FOR WALK IN CLINIC (CONTRACT) (68-26) Job Status: Contract until September 2027 (Vacancy) Hours of Work: 35 hours per week Base office: Bracebridge and Huntsville as follows: Huntsville Walk-In Clinic: Monday & Thursday (12pm to 8pm); Bracebridge Walk-In Clinic: Wednesday (12pm to 8pm); Bracebridge: Tuesday & Friday (8:30pm to 4:30pm) Competition #: 68-26 Purpose of the Position: The Administrative Assistant is responsible for organizing, coordinating, and monitoring all non-clinical operations of designated programs under the direction of the Senior Manager or delegate; provide reception activities including coordinating communication between the team members and consumers; assist consumers, their families and agencies with general inquiries; maintain accounting and budget records for various purposes within the programs; and operate the management information system. The Administrative Assistant will provide confidential clerical support services to the clinical staff, program coordinators, administration, managers, and directors of Canadian Mental Health Association, Muskoka-Parry Sound Branch and its programs. This position will also be supporting CMHA’s Walk-In Clinics at both Huntsville and Bracebridge locations. The clinic offers walk-in therapy appointments for individuals seeking mental health support. These walk-in clinics offer a much-needed service within our communities, as the demand for mental health services continues to rise. Education and Qualifications: A community college diploma in secretarial science or OSSD with several years of experience in a related field Excellent computer/data processing skills (Windows, Word, Excel, management information systems) Ability to type from copy, audio recordings, or other sources Experience working with electronic health records Exceptional telephone and customer service experience and skills A strong commitment to the rights of individuals with addiction and severe mental illness Excellent communication, organizational, filing and scheduling skills Experience multi-tasking and coping with competing demands Ability to work autonomously as well as cooperatively within a team environment in a rural setting Excellent communication, organization and interpersonal skills Working knowledge of Microsoft Windows, the Internet, and data management software Ability to use and learn new technology (computers, software programs, phones, printers/scanners, alarm/security systems, etc.) A willingness to serve clients within the communities of the District of Muskoka and Parry Sound A valid Ontario G or G2 driver’s license, a safe and reliable means of transportation, and appropriate insurance for work purposes on your vehicle with a minimum of $1,000,000 in liability coverage. Bilingual in French/English language considered an asset Work schedule may include days/evenings/weekends and statutory holidays. Salary scale: $25.12 to $27.69 per hour commensurate with qualifications and experience Benefits include Optional enrollment in a Registered Retirement plan with HOOPP where contributions start on date of hire. You are invited to submit your application by quoting competition number 68-26 by 4:00pm on Monday, September 28, 2026, to: The Hiring Committee Canadian Mental Health Association, Muskoka-Parry Sound Branch 173-202 Manitoba Street Bracebridge, Ontario P1L 1S3 Telephone (705) 645-2262 Online: CMHA MPS Careers Canadian Mental Health Association Muskoka – Parry Sound (CMHAMPS) is an equal opportunity employer, and we value the importance of diversity, dignity and worth of every individual in the workplace. Qualified consumers/survivors and/or family members are encouraged to apply We retain all applications submitted for one year after the closing date of this posting for consideration in any future postings. As part of our commitment to Accessibility, if you wish this information in a different format, please contact our office at 705-645-2262 or email [email protected]. If you are contacted regarding a job opportunity, please let us know prior to the interview if you require accommodation. We thank all applicants but only those selected for an interview will be contacted.

What you’ll do

The Administrative Assistant coordinates non-clinical operations, manages reception activities, and provides clerical support to clinical staff and management. They are also responsible for maintaining accounting records and operating management information systems for the walk-in clinics.

Requirements

Candidates must possess a community college diploma in secretarial science or equivalent experience, along with strong computer and data processing skills. Proficiency in electronic health records, excellent communication abilities, and a valid driver's license are required.

Benefits

• Registered retirement plan

Listed skills

• Customer service · Preferred
• Budgeting · Preferred
• Administrative Support · Preferred
• interpersonal skills · Preferred
• Microsoft Excel · Preferred
• Communication · Preferred
• Multi-Tasking · Preferred
• Microsoft Word · Preferred
• Accounting · Preferred
• scheduling · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Data processing
• Customer service
• Electronic health records
• Scheduling
• Communication
• Typing
• Budgeting
• Accounting
• Microsoft Windows
• Microsoft Word
• Microsoft Excel
• Multi-tasking
• Interpersonal skills
• Organizational skills
• Support Services
• Bilingual (French/English)
• Valid Driver's License
• Alarm Devices
• Mental Health
• Multilingualism
• Management Information Systems
• Clerical Works
• Customer Service
• Community Mental Health Services
• Data Processing
• Data Management
• Electronic Medical Record
• Interpersonal Communications
• Mental Diseases
• Multitasking
• Operations
• Security Systems
• Filing

Job areas

• Administrative
• Healthcare
• Social Services
• Customer Service & Support
• Administrative Assistant/Contract Administrator
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive