Coordinator, Tenant Delivery

At Carbonleo, we’re experience builders. Our large-scale real estate projects aim to create exceptional moments and sustainably improve the lives of the communities in which they are located—from an economic, human and environmental perspective. Want to help us achieve our goal? This role could be the right one for you! Who We Are Carbonleo is a company with a mission to create unparalleled experiences through innovative real estate projects that are at the forefront of international trends. Proudly based in Quebec, our private real estate development and management company is run by a team of people with numerous years of experience in real estate and retail industries. Founded in 2012, Carbonleo now employs more than 150 people, who work on our various projects in the Greater Montreal Area, Including ROYALMOUNT, Montreal’s newest shopping, dining, and entertainment destination, where connectivity, creativity, and sustainability converge in an incomparable way. This world-class district, located in the heart of the city, features 170 stores, 60 restaurants and cafes, an urban park and a public art trail. As well, ROYALMOUNT will soon become the largest LEED Gold–certified retail development in Canada; Quartier DIX30, the second largest multi-functional shopping center in Canada, located in Brossard; Four Seasons Hotel and Private Residences Montreal, a luxury accommodation and dining destination located in the heart of downtown. What We Offer Full-time employment with a highly competitive salary; A flexible schedule that suits your needs; Great benefits, 100% paid by the company, including an employee assistance program and access to virtual healthcare; An open vacation policy; Daily snacks available in-office; Bright, modern office space; A culture of intrapreneurship; A growing company with numerous opportunities for advancement. THE POSITION Under the supervision of the project team, the person in this position coordinates tenants’ fit-out activities with their representatives, contractors, and professionals, as well as with the client and its internal and external teams. Responsabilities Liaise with the project team regarding the scope of work, design criteria, budget, and timelines related to tenant fit outs; In response to requests from the Leasing team, create sketches and LODs for tenant fit-outs in CAD or Revit, using the project’s Revit and BIM360 platforms; Work with the Design team to review tenant plans in accordance with the design criteria established by both the tenants and the owner; In collaboration with the tenant, their professionals and contractors, and the project team, coordinate all project related services, including coordination processes (requests, permits, site access, etc.), statements of work, estimates, schedules, finances, and contract administration; Ensure that tenants adhere to the schedule, budget, design, and approved construction plans; In collaboration with building management staff, ensure that projects are completed in accordance with property standards and regulations (access, noisy work, service interruptions, etc.); Participate in compiling the list of defects and coordinate their correction; Review, verify, and oversee the payment of progress and final invoices; Coordinate, review, and oversee the collection of required documents (as-built drawings, warranty documents, maintenance and operations manuals, etc.); Perform any related tasks requested by their immediate supervisor or required by their duties. OUR IDEAL CANDIDATE Degree in architecture, interior design, engineering, construction management, or equivalent; A minimum of 3 years of experience coordinating retail store design; Excellent proficiency in AutoCAD, Revit, Outlook Suite, MS Project, and BIM360; Customer-service oriented; Excellent interpersonal skills (with tenants, landlords, contractors, consultants, colleagues, and clients); Comfortable working on-site; Strong ability to identify, assess, and resolve problems; Ability to work flexibly, dynamically, and resourcefully on multiple projects simultaneously; Ability to work as part of a team and collaborate with various departments within the company. Carbonleo is proud to have been a certified B Corp since 2023, a commitment that reflects our dedication to operating according to the most rigorous social and environmental standards and to making a positive impact on our employees, partners, and communities. Sustainability is an integral part of our mission and guides our decisions across our projects, partnerships, and corporate culture. We are committed to creating workplaces characterized by respect, diversity, equity, and inclusion, and we implement practices designed to support the development, equity, and well-being of our team. Diversity, equity and inclusion are a top priorities At Carbonleo, we are proud ambassadors of employment equity, and prohibit discrimination based on age, skin color, origins, religion, sex, sexual orientation, or any other characteristic protected by federal, provincial, and municipal laws. We are committed to creating and maintaining an accessible and inclusive workplace. If we contact you for an interview, and you require any special support, please do not hesitate to let us know. Are you interested in this position? We’d love to meet you! Please note, however, that only selected candidates will be contacted to begin the hiring process.

Coordinate tenant fit-out activities by liaising between project teams, contractors, and professionals to ensure adherence to design criteria and timelines. Manage project documentation, budgets, and site access while overseeing the correction of defects and payment of invoices.

Requires a degree in architecture, interior design, engineering, or construction management with at least 3 years of experience in retail store design coordination. Proficiency in AutoCAD, Revit, and BIM360 is essential, along with strong interpersonal and problem-solving skills.

• Competitive salary • Flexible schedule • 100% company-paid benefits • Employee assistance program • Virtual healthcare • Open vacation policy • Daily snacks • Modern office space

• Project CoordinationPreferred
• Customer servicePreferred
• Problem solvingPreferred
• interpersonal skillsPreferred
• AutoCADPreferred

Identified from the job description. Confirm important requirements above.

• AutoCAD
• Revit
• BIM360
• MS Project
• Tenant Coordination
• Retail Store Design
• Project Coordination
• Contract Administration
• Budget Management
• Customer Service
• Problem Solving
• Interpersonal Skills

• Construction
• Engineering
• Retail
• Art & Design
• Management & Leadership

Minimum education

Bachelor’s degree

Minimum experience

3+ years

Apply by

Oct 4, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Mid-Senior level