Office Assistant

Job summary

Provide comprehensive administrative support and coordination to the Executive Team and operations of Long-Term Care and Retirement Homes. Manage routine office needs including supply ordering, delivery coordination, and maintaining common office areas.

Job details

Caressant Care is seeking a highly organized, proactive, and results-oriented Office Assistant to provide a full range of administrative support and coordination to our Executive Team and the operations of our Long-Term Care and Retirement Homes. Location Woodstock, Ontario (Corporate Office) Time Type Full Time About Caressant Care For over 50 years, Caressant Care has created a comfortable, caring home environment for our residents across Ontario, where they receive high-quality care. We proudly serve over 1,500 residents across our 15 long-term care homes and 10 retirement homes. Operating primarily in small towns, Caressant Care creates tight-knit communities where everyone knows and looks out for one another. At Caressant Care, we prioritize our employees' well-being and provide opportunities to learn and grow, whether they are experienced professionals or just starting. Join our team and experience fulfilling, impactful work that brings joy to your life and the lives of others. What We Offer… At the core of our workforce is a passion for people, fostering a culture that embraces diverse perspectives, experiences, and beliefs. A caring and comfortable space for our residents, their families and our employees. Learning and growth opportunities for professionals at all stages of their careers. Competitive wages and benefits. What You Bring… Completion of a high school diploma or equivalent; post-secondary education in Office Administration, Business Administration, or a related field is considered an asset. Previous experience in an administrative, office support, reception, or customer service role is preferred. Strong organizational and time-management skills, with the ability to manage multiple tasks and changing priorities. Proficiency with Microsoft Office, including Outlook, Word, and Excel, and comfort learning new office systems and technology. Experience coordinating courier services, shipping and receiving, or Purolator services is considered an asset. Strong verbal and written communication skills, with a professional and courteous telephone manner. Demonstrated attention to detail and ability to maintain accurate records and documentation. Ability to independently manage routine office needs, including monitoring and ordering supplies, coordinating deliveries, maintaining common office areas, and identifying items requiring follow-up. Strong interpersonal skills and the ability to provide helpful, professional service to employees, visitors, vendors, and external contacts. Demonstrated initiative and sound judgment, with the ability to anticipate office needs and resolve routine issues independently. Ability to handle confidential or sensitive information with discretion. Dependable, flexible, and willing to assist with a variety of administrative and operational tasks as required. The salary range is $48,000 - $50,000 based on experience and qualifications. The incumbent is required to work at the Head Office location Monday - Friday during regular business hours. If this resonates with you, we would love to have a conversation about you joining our team! Please apply using the form below. At Caressant Care, we focus on hiring individuals whose skills and abilities will contribute most to our organization’s success and who also mirror the communities in which we operate. All qualified candidates are encouraged to apply, regardless of their ethnic and cultural background, disabilities, sexual orientation, gender identity or expression. If you have questions or require accommodations during the application process, please email info@caressantcare.com or call 519-539-0408. We thank all applicants for their interest; however, we will contact only those selected for further consideration.

What you’ll do

Provide comprehensive administrative support and coordination to the Executive Team and operations of Long-Term Care and Retirement Homes. Manage routine office needs including supply ordering, delivery coordination, and maintaining common office areas.

Requirements

Requires a high school diploma, with post-secondary education in Office or Business Administration preferred. Candidates should have proficiency in Microsoft Office and previous experience in administrative or customer service roles.

Benefits

• Competitive wages • Benefits • Learning and growth opportunities

Listed skills

• Time management · Preferred
• Customer service · Preferred
• written communication · Preferred
• Administrative Support · Preferred
• interpersonal skills · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• record keeping · Preferred
• Microsoft Office · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Time management
• Microsoft Office
• Outlook
• Word
• Excel
• Courier coordination
• Written communication
• Verbal communication
• Attention to detail
• Record keeping
• Interpersonal skills
• Confidentiality
• Office management
• Customer service

Job areas

• Administrative
• Healthcare
• Customer Service & Support