Administrative Assistant- 18 Month Contract

Cascadia Metals is actively seeking qualified candidates for the position of Admin Assistant, to work out of our Hamilton branch. This will be an 18-month contract for a maternity leave, which could lead to a full-time role for the right person. In this role, you will be performing administrative duties. This is a position for someone who has administrative experience. Duties for this position include, but are not limited to: Responsibilities: · Serve as the primary administrative point of contact for customers, providing professional and timely assistance with general inquiries. · Perform Accounts Receivable administration, including cheque deposits, credit card payment processing through Moneris, applying payments in Steel Plus, releasing orders upon payment, issuing Statements of Account, and responding to account-related inquiries. · Act as the branch Accounts Payable contact, coordinating invoice inquiries and supporting branch payment processing. · Coordinate production scheduling to support operational requirements and customer commitments. · Provide sales and order administration, including creating and processing purchase orders and sales orders, completing inventory lookups, and providing order status updates to customers and Sales Representatives. · Coordinate the procurement of office and warehouse supplies and maintain appropriate supply levels. · Manage branch administrative services, including correspondence, document processing, inter-branch communications, incoming and outgoing mail, and courier services. Requirements: · Minimum of one year of experience in an administrative, office support, or receptionist role. · Post-secondary education in business administration or a related field is preferred. · Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook. · Strong written and verbal communication skills with a professional approach to customer and internal interactions. · Strong organizational and time-management skills with excellent attention to detail. · Ability to prioritize multiple responsibilities and work effectively in a fast-paced environment. · Demonstrated ability to work independently while contributing effectively within a collaborative team environment. · Strong problem-solving skills and the ability to exercise sound judgment in day-to-day administrative matters. Why Work for Us? We believe in work that stays at work by offering our employees a work-life balance along with exceptional benefits. Company paid benefits package, including Extended Medical, Dental, Life Insurance and Vision the proper equipment to allow you to succeed in your job an opportunity to grow with a progressive company While all responses are appreciated only those being considered for interviews will be acknowledged.

The role involves managing administrative duties including accounts receivable and payable, production scheduling, and sales order processing. The assistant serves as the primary point of contact for customers and manages office and warehouse supply procurement.

Candidates must have at least one year of administrative experience and proficiency in Microsoft Office. A post-secondary education in business administration or a related field is preferred.

• Extended Medical • Dental • Life Insurance • Vision

• Time managementPreferred
• Customer servicePreferred
• Problem solvingPreferred
• Attention to detailPreferred
• Microsoft ExcelPreferred
• Microsoft WordPreferred
• Microsoft OutlookPreferred

Identified from the job description. Confirm important requirements above.

• Accounts Receivable
• Accounts Payable
• Production Scheduling
• Order Administration
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Customer Service
• Procurement
• Time Management
• Problem Solving
• Document Processing
• Communication Skills
• Organizational Skills
• Attention To Detail

• Administrative
• Finance & Accounting
• Customer Service & Support
• Logistics
• Manufacturing

Minimum education

College diploma

Minimum experience

2+ years

Apply by

Feb 16, 2027

Posting language

English

Working hours

40 hours per week

Seniority

Mid-Senior level

Application method

Direct apply is available