Accounts Payable Specialist (1-Year Contract)

Job summary

Review and approve invoices, expense reports, and corporate card charges; prepare and clean transaction data for ERP uploads; maintain Excel templates; and reconcile vendor accounts and outstanding balances. Support firm members with timely expense processing, follow firm policies, contribute to financial system projects, and recommend process improvements.

Job details

About Cassels: Cassels Brock & Blackwell LLP is a leading national law firm focused on serving the transaction, advocacy and advisory needs of Canada’s most dynamic business sectors. We have one of the largest business law practices in the country, serving multinational, national and mid-market clients from our offices in Toronto, Vancouver and Calgary. Our Culture: At Cassels, our mission is to attract, retain and promote individuals of exceptional ability and talent from as broad a range of backgrounds as possible. We offer meaningful career opportunities, invest in professional growth, and foster an inclusive environment. Our Firm’s success is built on the unique skills, perspectives, experiences and values of each individual. We encourage a corporate culture that respects and celebrates the dignity, value and diversity of all. Role Overview: Our Calgary office is currently recruiting for a contract Accounts Payable Specialist in our Accounting Department, reporting to the Accounts Payable Supervisor. This role requires a candidate who has the experience, professional maturity, and analytical skills to oversee and support various processes related to Accounts Payable, including coding and reviewing vouchers and invoices; account reconciliations; tracking expenses; preparing posting entries and reports using Excel. Meeting deadlines in this role is crucial therefore; we are looking for somebody who is highly responsible and dependable. The successful candidate will be responsible for: Reviewing and approving invoices entered by users for data accuracy in Chrome River. Reviewing and approving expense reports and corporate visa charges submitted by firm members in Chrome River. Reviewing and performing data cleanup of CSV (and other formats) account transactions prior to uploading to ERP system. Maintaining excel templates for uploading of high-volume transactions. Responding to internal & external inquiries, statement reconciliation and resolving outstanding balances on vendor accounts. Working closely with firm members and lawyers to ensure all disbursement/expenses are taken up in a timely manner. Ensuring the adherence to Firm policies and business rules. Supporting and participating in various financial system implementations and related projects. Recommending process improvements to gain efficiencies and to reduce errors. Completing other A/P duties as assigned by Supervisor or Senior Management. The successful candidate must have the following education, experience and/or demonstrated skills: Diploma or post secondary education in Accounting 3 to 5+ years of Accounts Payable experience. Preference to candidates working in law firms, 3E and Chrome River experience. Intermediate to Advanced skills in MS Excel with the ability to easily learn new software and applications. Flexible and comfortable to adjust to new tasks in a rapidly changing and growing environment. Ability to take initiative to learn with a curious mindset Highly organized, must be able to manage multiple priorities and workflow in a fast-pace environment with high level of accuracy, attention to details and meeting deadlines Exhibits good verbal and written communication skills and professional judgment and can independently follow through to resolve issues that may arise. Employment Type: Full-Time, 1-Year contract Salary: $60,000 - $65,000 Annually What we offer: Diversity and Inclusion Centric Culture. A Culture of Wellness: Cassels recognizes the importance of wellness and provides a comprehensive program that addresses the mental and physical well-being of our employees by providing resources, services, training and support on an ongoing basis. A fully stocked kitchen with healthy snacks, plus coffee, tea, and drinks throughout the year. A business casual dress code (client/day specific). Cassels is an equal opportunity employer committed to fostering a workplace where people of all identities and lived experiences feel valued, respected, and supported. We are dedicated to removing barriers and ensuring equitable access to employment. We strongly encourage applications from Indigenous peoples, racialized people, people with disabilities, 2SLGBTQIA+ communities, and individuals with intersectional identities. All qualified candidates are welcome to apply. Accommodations for disabilities, accessibility needs, or cultural practices are available throughout the recruitment process upon request. Please contact our recruiter with any questions or accommodation needs. Cassels uses artificial intelligence to screen and assess applications for positions, including reviewing resumes and ranking, scoring or filtering candidates against job-related criteria. All results are reviewed by our Human Resources team, and all hiring decisions are made by people. We wish to thank all applicants for their interest, however, only candidates selected for interviews will be contacted. We regret that we are unable to respond to individual inquiries about application status, unless required for accommodation purposes.

What you’ll do

Review and approve invoices, expense reports, and corporate card charges; prepare and clean transaction data for ERP uploads; maintain Excel templates; and reconcile vendor accounts and outstanding balances. Support firm members with timely expense processing, follow firm policies, contribute to financial system projects, and recommend process improvements.

Requirements

Applicants need a diploma or post-secondary education in accounting and 3 to 5 or more years of accounts payable experience; law firm, 3E, and Chrome River experience are preferred. They should have intermediate to advanced Excel skills, strong organization and accuracy, adaptability, initiative, effective communication, and the ability to manage priorities and meet deadlines.

Benefits

• Diversity And Inclusion-Centric Culture
• Wellness Program
• Mental And Physical Well-Being Resources
• Healthy Snacks And Beverages
• Business Casual Dress Code

Listed skills

• Microsoft Excel · Preferred
• ERP systems · Preferred
• Financial Reporting · Preferred
• Process Improvement · Preferred
• Attention to detail · Preferred
• Time management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts Payable
• Invoice Review And Approval
• Expense Report Processing
• Corporate Visa Reconciliation
• Account Reconciliation
• Vendor Account Management
• Data Accuracy And Cleanup
• Microsoft Excel
• Chrome River
• 3E
• ERP Systems
• Transaction Uploads
• Financial Reporting
• Process Improvement
• Attention To Detail
• Time Management

Job areas

• Finance & Accounting
• Legal
• Administrative

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