School Secretary/Office Manager

Job summary

Manage school office operations, including databases, student attendance and records, government reporting, supplies, and school repairs. Provide general administrative assistance to the principal, teachers, and students while working with staff, parents, students, and the parish.

Job details

Who We Are The Catholic Independent Schools of the Vancouver Archdiocese (the CISVA) operates 46 schools – 40 elementary and 6 high schools. Our schools are located throughout the Greater Vancouver Area, near the best sites and attractions that Vancouver and British Columbia has to offer. Our footprint extends over 250 kilometers from Powell River in the west to Chilliwack in the east. We are a culturally diverse faith-based family. We offer more than a place of work – we provide a call to your teaching vocation where you can work and live your faith in a supportive community. We are a vibrant school system with many school and program expansion projects in the future. We offer spiritual and professional growth and mentorship opportunities for new teachers to help them with their transition into the CISVA. WHY WORK WITH THE CISVA Work in a faith-based and culturally diverse school environment Competitive salary and excellent Benefits Package, including CPP, Extended Medical, Dental Schools located throughout the Greater Vancouver Area and Powell River, close to the beauty and adventure that British Columbia has to offer If you live outside of the Greater Vancouver Area, learn more about on your next tax return on the Government of Canada website. About Immaculate Conception School is a small Catholic elementary school which has been serving the Dunbar area on the west side of Vancouver since 1926. We are a close-knit community whose mission is to help students develop a personal relationship with God by recognizing each child’s strengths and fostering growth in the knowledge and skills necessary for life-long learning. We offer extra-curricular activities and outreach opportunities that give students and teachers alike a wide variety of experiences. Our many endeavours are supported by our vibrant culture of parent participation. It is our hope that all members of our community will grow in knowledge, love of God, and service to others during their time at ICS. Website: www.icschoolvancouver.com Instagram: @icschoolvancouver Job Description Immaculate Conception School in Vancouver is seeking a secretary/office manager (1.0 FTE) commencing in January 2027. Requirements Include, But Are Not Limited To Excellent interpersonal and communication skills and a welcoming demeanour Strong command of written and spoken English Willingness to work effectively with various team members (staff, parents, students, parish) Ability to multi-task and be flexible when priorities change Proven ability to take initiative Strong organizational skills in the areas of database management (experience with MyEd BC and Edsembli/Sparkrock would be an asset but is not essential), and record-keeping (student attendance, government reporting, etc.) Proficiency in Microsoft Office and/or Google Workspace for Education Knowledge of audit procedures/comfort with numerical analysis Management of supplies and school repairs General assistance to principal, teachers and students Experience in a school setting would be an asset Working Environment Faith-based team atmosphere Working hours are from 8:00 a.m. to 4:30 p.m. Excellent benefits package, including pension plan APPLICATION PROCESS Create your Complete and add all required application documents to your profile (see below) Complete all profile sections, including: Provincial Certificates, Qualifications, Education, Experience, and Questions Apply to this job posting Required Application Documents Cover Letter Resume Certificate/Diploma Criminal Record Check (if you are outside of BC) Proof of Eligibility to Work in Canada (Canadian Birth Certificate, Canadian Citizenship Card, Permanent Residence, etc.) Catholic Marriage Certificate (if applicable) or For the Catholic Pastoral Reference (for Catholic Applicants) and Non-Catholic Pastoral Reference you must download the appropriate form, provide it to your Pastor for signing, and have them submit it directly to .

What you’ll do

Manage school office operations, including databases, student attendance and records, government reporting, supplies, and school repairs. Provide general administrative assistance to the principal, teachers, and students while working with staff, parents, students, and the parish.

Requirements

Applicants should have strong interpersonal and communication skills, a welcoming manner, and proficiency in written and spoken English. The role also requires flexibility, initiative, organizational and record-keeping abilities, proficiency with Microsoft Office and/or Google Workspace for Education, and comfort with numerical analysis; school experience and familiarity with MyEd BC or Edsembli/Sparkrock are assets.

Benefits

• Pension Plan
• Extended Medical
• Dental

Listed skills

• Organization · Preferred
• record keeping · Preferred
• Multitasking · Preferred
• Microsoft Office · Preferred
• interpersonal communication · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Interpersonal Communication
• Written and Spoken English
• Multitasking
• Flexibility
• Initiative
• Organization
• Database Management
• Record-Keeping
• Microsoft Office
• Google Workspace for Education
• Numerical Analysis
• Audit Procedures
• Supply Management
• School Repairs

Job areas

• Administrative
• Education
• Management & Leadership

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