Administrative Coordinator

Job summary

Provide advanced administrative support to the sales team, including processing voucher documentation and commission payments, coordinating schedules, and managing calls and communications. Compile and evaluate data, review marketing materials for brand alignment, document meetings, and resolve routine and atypical work-area issues.

Job details

About The Role As a CBRE Admin Coordinator, you will provide advanced administrative support to a large office. This job is part of the Sales Operations function. They are responsible for sales planning, strategy, and forecasting to achieve business objectives. What You’ll Do Gather documentation to complete high-value voucher forms and process commission payments. Collect, compile, and evaluate complex data and create written descriptions of results. Ensure client messaging is in alignment with company branding. Review marketing templates and approve creative. Answer, screen, and direct incoming telephone calls. Respond to escalated inquiries and provide information as needed, while maintaining confidentiality. Read and route incoming mail. Review and distribute routine communications, faxes, and emails for sales professionals. Coordinate schedules and appointments for sales team members. Attend Sales team meetings to record meeting minutes or action items. Recognize and solve typical and atypical problems that can occur in own work area without supervisory approval. Evaluate and select solutions from established options. Impact team through the quality of the services or information provided. Follow standardized procedures and practices and receives regular but moderate supervision and guidance. What You’ll Need University degree or advanced college diploma, with some job-related experience. An established understanding of work routines and standards and applying skills and knowledge in a range of processes, procedures, and systems are required. Requires intermediate problem-solving skills with the capacity to review and select solutions from available options without supervisory approval. Ability to explain detailed and complicated information within the team in a clear and concise manner. Advanced knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc. Strong organizational skills with a robust inquisitive mindset. General math skills. Ability to calculate advanced figures such as percentages, discounts, and markups. or complicated information within the team. CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The salary being offered for this position is $55,000-$58,000 annually. This role will provide the following benefits: generous paid time off, Group Retirement Program, Medical, Dental and Vision coverage, Life Insurance and more Equal Employment Opportunity Statement: CBRE is an equal opportunity employer who welcomes and encourages application from all persons regardless of race, creed, ancestry, national or ethnic origin, colour, age, religion, sex, sexual orientation, family status, gender identity or expression, disability or any other status or condition protected by applicable federal, provincial or territorial law. Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individual with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at Via telephone at +1 866 388 4346 (Canada) and +1 866 225 3099 (U.S.)

What you’ll do

Provide advanced administrative support to the sales team, including processing voucher documentation and commission payments, coordinating schedules, and managing calls and communications. Compile and evaluate data, review marketing materials for brand alignment, document meetings, and resolve routine and atypical work-area issues.

Requirements

Requires a university degree or advanced college diploma and some job-related experience, along with knowledge of administrative routines and intermediate problem-solving ability. Candidates should have advanced Microsoft Office skills, strong organization and communication skills, and the ability to perform general and advanced calculations.

Benefits

• Paid Time Off
• Group Retirement Program
• Medical Insurance
• Dental Insurance
• Vision Coverage
• Life Insurance

Listed skills

• written communication · Preferred
• Problem solving · Preferred
• Microsoft Office · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Advanced Administrative Support
• Sales Operations
• Data Collection And Evaluation
• Written Communication
• Brand Alignment
• Marketing Template Review
• Telephone Screening And Routing
• Confidentiality
• Mail And Email Distribution
• Scheduling And Appointment Coordination
• Meeting Minutes
• Problem-Solving
• Microsoft Office
• Organizational Skills
• Mathematics
• Percentage And Markup Calculations

Job areas

• Administrative
• Sales
• Marketing
• Data & Analytics

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