Property Administrator

Job summary

The Property Administrator provides administrative and financial support for commercial real estate portfolios, including processing invoices and managing accounts receivable. They serve as a primary contact for tenants and vendors while assisting with lease administration and budget preparation.

Job details

About The Role Join CBRE as a Property Administrator and play a key role in delivering exceptional property management services across a dynamic real estate portfolio. In this highly collaborative position, you'll serve as a central point of contact for tenants, vendors, and internal teams, helping to ensure the smooth day-to-day operation of commercial properties. This role is ideal for someone who thrives in a fast-paced environment, enjoys building relationships, and possesses strong organizational and administrative skills. From supporting financial operations and lease administration to coordinating vendor activities and tenant communications, you'll gain valuable exposure to multiple facets of commercial real estate while contributing to an outstanding client and tenant experience. What You’ll Do Assist the team with various administrative tasks. This includes answering phones, communicating with tenants, AR/AP monthly reports, filing and copying. Assist with the preparation of budgets, monthly reports, and financial projects. Code and process vendor invoices, billing, expense reports, and accounts receivables. Work with Building Technicians and vendors to compile a list of maintenance items. Prepare internal lease administration documents such as lease abstracts as directed. Partake in lease administration activities including lease set up, lease changes, reporting etc. Submit invoices for payment by inputting them into the accounting system. Forward original invoices to accounting for payment. Engage in rent collection communications and phone contact with tenant where permitted. Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion. Impact through clearly defined duties, methods, and tasks are described in detail Deliver own output by following defined procedures and processes under close supervision and guidance. What You’ll Need High School Diploma or GED with up to 2 years of job-related experience. Ability to follow basic work routines and standards in the application of work. Communication skills to exchange straightforward information. Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc. Strong organizational skills with an inquisitive mindset. Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups. Why CBRE? When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants. Our Values In Hiring At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications. Disclaimers Applicants must be currently authorized to work in Canada without the need for visa sponsorship now or in the future. Applicant AI Use Disclosure We value human interaction to understand each candidate's unique experience, skills, and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process. CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The salary range being offered for the Property Administrator is between $67,000 annually and $75,000 annually. The compensation that is provided to a successful candidate will depend on the candidate’s skills, qualifications, and experience. This role will provide the following benefits: Group Retirement Program, Medical, Dental and Vision coverage, Life Insurance and more. Equal Employment Opportunity Statement: CBRE is an equal opportunity employer who welcomes and encourages application from all persons regardless of race, creed, ancestry, national or ethnic origin, colour, age, religion, sex, sexual orientation, family status, gender identity or expression, disability or any other status or condition protected by applicable federal, provincial or territorial law. Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individual with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [email protected] or via telephone at Via telephone at +1 866 388 4346 (Canada) and +1 866 225 3099 (U.S.)

What you’ll do

The Property Administrator provides administrative and financial support for commercial real estate portfolios, including processing invoices and managing accounts receivable. They serve as a primary contact for tenants and vendors while assisting with lease administration and budget preparation.

Requirements

Candidates must have a High School Diploma or GED and up to 2 years of related experience. Proficiency in Microsoft Office and basic mathematical skills are required to handle financial tasks and administrative routines.

Benefits

• Group Retirement Program • Medical • Dental • Vision coverage • Life Insurance

Listed skills

• Filing · Preferred
• Organization · Preferred
• Administrative Support · Preferred
• Financial Reporting · Preferred
• Microsoft Excel · Preferred
• Accounts receivable · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Lease Administration
• Accounts Payable
• Accounts Receivable
• Budget Preparation
• Vendor Management
• Tenant Communication
• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Financial Reporting
• Organization
• Basic Mathematics
• Lease Abstracting
• Rent Collection
• Filing

Job areas

• Administrative
• Finance & Accounting
• Customer Service & Support
• Consulting