Administrative Assistant

Job summary

Provide administrative and front-desk support, including correspondence, scheduling, data entry, filing, database maintenance, and visitor assistance. Support campus operations by maintaining security and supplies, updating student records, supervising examinations, and assisting with career services, orientation, recruitment, and instructor support.

Job details

About Us CDI College is Canada's largest private college network with over 50 years of educational excellence with 23 campuses in British Columbia, Alberta, Ontario, Quebec and Manitoba. Our innovation and dynamism shine through a range of forward-thinking programs. We are a leading Canadian career training institution, dedicated to quality education and student success. Established in 1970, we offer over 50 diploma and certifications programs across various disciplines such as business, healthcare, technology, and art and design. Your Role In a Snapshot "Administrative Assistant: The Backbone of Efficient Operations"! An Administrative Assistant plays a vital role in keeping an office running smoothly. They handle a variety of tasks including managing schedules, organizing files, responding to emails, and coordinating meetings. In this role, attention to detail, strong communication skills, and the ability to multitask are essential. Administrative Assistants often act as the first point of contact for both internal and external stakeholders, ensuring that operations flow seamlessly across departments. Location: CDI College - North York Compensation: $40,000-$43,000 annually Job Type: Ongoing Fulltime Shift Type: 9:00 am - 5:30 pm Monday to Friday Expected Start Date: As Soon as possible Your Day To Day Specifically, the “Administrative Assistant” will be responsible for: Providing general support including but not limited to mailing, scanning and faxing, ordering supplies, reception coverage, preparing correspondence, data entry, filing, scheduling/arranging meetings and booking rooms, and maintaining databases, reports, documents and other office files. Front Desk duties such as greeting visitors to the campus and directing them to the appropriate area Assisting the Career Services department with their activities Maintaining general security by managing access to the campus facilities and equipment and supplies. If available observing security monitor. Maintaining internal communication and messages between staff and students Maintaining student transcript databases through entering marks and attendance Maintaining policies, procedures and up to date forms files; keeping files adequately stocked Supervising entrance examinations for admissions staff, and student make-up examinations for instructors Monitoring, maintaining and ordering general office supplies, books and academic consumable for the campus Providing back up & support with respect to:Orientation, Recruitment, Instructor support, Campus processes and procedures. What You Bring To The Table Requires at least 1 years of office experience and a graduation degree. Must have advanced oral and written communication skills, including presentation and group facilitation. Demonstrates high standards of behavior, professionalism, and commitment to quality service. Experience with both in-person and online event procedures, tools, and advanced Microsoft Office knowledge. Excellent organizational skills, ability to multi-task, and strong team player. Ability to build relationships with external vendors, make decisions under pressure, and experience with email marketing is an asset. Bonus Points For Familiarity with office management software and tools such as CRM systems or project management platforms. Don’t hold back!—apply today, even if you do not tick every skills list. We cherish diverse skill sets, knowing your unique experiences and perspectives enrich our dynamic team. We are proudly Canadian — rooted in our diverse communities, guided by our values, and committed to growing together from coast to coast.

What you’ll do

Provide administrative and front-desk support, including correspondence, scheduling, data entry, filing, database maintenance, and visitor assistance. Support campus operations by maintaining security and supplies, updating student records, supervising examinations, and assisting with career services, orientation, recruitment, and instructor support.

Requirements

Requires at least one year of office experience and a graduation degree, along with advanced oral and written communication skills and advanced Microsoft Office knowledge. Candidates should demonstrate professionalism, strong organization and multitasking abilities, teamwork, and experience with in-person and online event procedures; vendor relations and email marketing experience are assets.

Listed skills

• Teamwork · Preferred
• Organization · Preferred
• Office Administration · Preferred
• Multitasking · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred
• scheduling · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office Administration
• Oral And Written Communication
• Microsoft Office
• Organization
• Multitasking
• Teamwork
• Scheduling
• Data Entry
• Database Maintenance
• Records Management
• Reception
• Event Coordination
• Campus Security
• Vendor Relations
• Email Marketing
• Decision-Making Under Pressure

Job areas

• Administrative
• Education
• Customer Service & Support
• Security & Safety