Personal assistant

Original job posting

The personal assistant will provide comprehensive administrative support to company leadership, including schedule management, travel planning, and documentation. Additionally, the role involves managing local event logistics and ensuring a well-functioning office environment.

Job details

We are looking for a proactive, highly organized Personal assistant to provide personal and administrative support to company leadership. This role is ideal for someone who enjoys a dynamic workload, takes ownership, and can manage a wide range of tasks independently with minimal supervision. Strong organizational skills, attention to detail, and the ability to anticipate needs are essential for success in this role. Key responsibilities: Providing comprehensive day-to-day administrative support to key company leadership, managing schedules, correspondence, documentation, and various organizational tasks to ensure everything is handled efficiently and on time; Handle and execute various ad hoc requests and assignments from company leadership, ensuring timely and effective completion; Ensuring a comfortable and well-functioning office environment by identifying and selecting reliable service providers and maintaining high service standards; Managing end-to-end travel planning, from researching and selecting the best options to handling bookings and coordinating complex travel arrangements, while considering country-specific requirements, preferences, and logistics; Taking ownership of local event planning and coordination, managing all logistics and ensuring successful execution and a strong attendee experience. Requirements: Minimum 1-2 years of experience in a similar administrative or personal assistant role; Strong organizational skills with excellent attention to detail; Ability to work independently and take ownership of tasks; Resourceful, proactive, and solution-oriented mindset; Valid driver’s license and ability to use a vehicle for work-related tasks as needed (must); Must be based in Montreal with strong knowledge of the local area, services, and resources, and the ability to efficiently handle local tasks and arrangements. What we offer: An opportunity to join a growing international company; Collaborative and supportive team environment; Hybrid: remote with one day per week in the office; ​​​​​​​Paid time off. We value independent thinkers who take ownership and are ready to reach new heights. Sound like you? Drop your CV today and let's start something exciting! Please send your CV in English

What you’ll do

The personal assistant will provide comprehensive administrative support to company leadership, including schedule management, travel planning, and documentation. Additionally, the role involves managing local event logistics and ensuring a well-functioning office environment.

Requirements

Candidates must have 1-2 years of experience in an administrative or personal assistant role and possess strong organizational skills. A valid driver's license and residency in Montreal are mandatory requirements for this position.

Benefits

• Paid time off

Listed skills

• Problem solving · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Schedule management
• Travel planning
• Event planning
• Organizational skills
• Attention to detail
• Proactive
• Problem solving
• Logistics coordination
• Documentation management
• Resourcefulness
• Administrative Support
• Organizational Skills
• Solution-Oriented
• Service Standards
• Valid Driver's License
• Event Planning
• English Language
• Leadership
• Travel Arrangements
• Travel Planning
• Coordinating
• Detail Oriented

Job areas

• Administrative
• Management & Leadership
• Personal Assistant
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive