Maintenance Administrator

Job summary

The Maintenance Administrator is responsible for coordinating administrative duties and managing maintenance work orders within the MRO software system. They ensure accurate invoicing for clients and maintain balance between maintenance records and accounting department data.

Job details

Join a Team That’s Going Places. Chartright Air Group is an innovator within the Canadian aviation industry, offering tailored private jet charter, turn-key aircraft management, aircraft maintenance and FBO services. Our commitment to safety, customer service, and operational excellence has established us as the leading provider of private jet service in Canada. For over 35 years, we've built a reputation for safety, service excellence, and innovation. Our passionate team of enthusiastic aviation professionals thrive in a fast-paced, customer-driven environment where continuous improvement is encouraged and celebrated. About the Role: The Maintenance Administrator will perform accounting and administrative duties necessary for the function of the Maintenance Department. They will be primarily responsible for assembling all information pertaining to a maintenance work order to accurately produce an invoices for clients. What You’ll Do: * Coordinate and support Maintenance administrative duties * Open and maintain company work orders and task cards in the Maintenance, Repair, and Operations (MRO) Software System. * Ensure all task cards, log pages, and work packages are completed, accounted for, and digitized prior to filing to the appropriate aircraft archives * Ensure that maintenance Work Orders balance with Accounting Department records * Track Maintenance Time & Attendance, administrating the system * Input timesheets and labour time * Administrative Support What You Bring: * College Certificate or Diploma in Business Administration or related courses * Minimum of 2 years of related administrative experience * Knowledge of Microsoft Office (Excel & Word) * Aviation industry experience will be considered an asset * Solid verbal and written communication skills * Ability to prioritize and work in a fast-paced environment * Capacity to influence and demonstrate interpersonal skills Hours of Work: * Monday to Friday Why Chartright? * Make an Impact: Help shape the future of a growing aviation company. * Be Part of a Winning Team: Work with talented professionals who value collaboration and excellence. * Drive Change: Contribute to our ongoing transformation and growth, using your unique skills to improve processes and deliver results. * Grow Your Career: Access opportunities for personal and professional development. * Competitive Benefits: Enjoy a competitive compensation package, including 100% company-paid extended health and dental coverage. * Employee Perks: We offer a variety of partnerships, offering discounts for employees and their families. * Plan Ahead: Benefit from our generous RRSP/DPSP matching program. Our Values in Action: ❤️ We Love What We Do Passionate about aviation, we craft exceptional experiences with precision and pride. 🔍 We Explore with Intention We are energized by the pursuit of better. With curiosity and purpose, we seek new ideas, challenge assumptions, and continuously improve how we serve our clients and each other. 🤝 We Are a Team We are a coordinated and resourceful team that embraces a healthy debate culture, encouraging open dialogue and diverse perspectives. 🎯 We Are Client‑Driven We strive to anticipate and exceed client expectations, internally and externally, delivering personalized, seamless journeys that create lasting impressions. 🌱 We Grow Together We are committed to continuous growth - for our people and our organization. We invest in learning, embrace challenges as opportunities, and celebrate developing talent from within. Diversity & Inclusion: We respect and value the diversity of our people. We strive to create an environment where employees can be themselves and where our differences are celebrated. We welcome all applicants and encourage individuals who identify with any of the protected grounds under the human rights legislation to apply to any open role. We are committed to fair and equitable hiring practices; our hiring and selection process is conducted in accordance with all employment legislation and the Human Rights Code of Canada. If you require accommodation during the hiring and selection process, please advise the recruiter or contact [email protected] [[email protected]]. ✈Ready to take off with us? Apply today and help shape the future of aviation. We thank all applicants for their interest. Only those selected for an interview will be contacted.

What you’ll do

The Maintenance Administrator is responsible for coordinating administrative duties and managing maintenance work orders within the MRO software system. They ensure accurate invoicing for clients and maintain balance between maintenance records and accounting department data.

Requirements

Candidates must possess a college certificate or diploma in Business Administration or a related field. A minimum of 2 years of related administrative experience and proficiency in Microsoft Office are required.

Benefits

• Extended health coverage • Dental coverage • Employee discounts • RRSP/DPSP matching program

Listed skills

• Microsoft Excel · Preferred
• Microsoft Office · Preferred
• Microsoft Word · Preferred
• Accounting · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Accounting
• Invoicing
• Work order management
• MRO software
• Time and attendance tracking
• Microsoft Office
• Excel
• Word
• Communication skills
• Prioritization
• Interpersonal skills
• Influencing Skills
• Administrative Support
• Influencing Without Authority
• Administrative Functions
• Microsoft Excel
• Aircraft Maintenance
• Business Administration
• Management
• Customer Service
• Communication
• Continuous Improvement Process
• Employment Protection Legislation
• Innovation
• Interpersonal Communications
• Maintenance Repair And Operations (MRO)
• MRO Software
• Operational Excellence
• Process Improvement
• Filing
• Teamwork
• Enthusiasm

Job areas

• Administrative
• Finance & Accounting
• Transportation
• Logistics
• Maintenance Administrator
• Administrative Manager
• Office Supervisors
• Administrative Services Managers