Senior Administrative Assistant

Job summary

The Senior Administrative Assistant provides comprehensive support to senior management and their department by managing calendars, travel, and meeting logistics. They are also responsible for preparing reports, processing invoices, and ensuring compliance with firm policies and risk management standards.

Job details

The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks. Responsibilities: Directly supports a C16 level manager and generally supports an entire department Manages day to day calendar(s) of senior management Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls May prepare and review materials and correspondence for meetings Assist with creation/modification of presentations, spreadsheets, and other various documents Coordinates travel arrangements; prepare and distribute schedules/agendas for travel Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system Orders supplies and process invoices through Procure to Pay system Process and follow-up on Virtual Requests Assists in ad-hoc reports special projects as needed Trains, coaches or guides other administrative staff when required Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency. Qualifications: Previous office administration experience preferably within a large and complex financial services or similar organization Highly proficient in Microsoft Office Consistently demonstrates clear and concise written and verbal communication skills Demonstrated ability to quickly gain command of new systems Self-motivated and detail oriented Education: Bachelor's/University degree or equivalent experience ------------------------------------------------------ Job Family Group: Business Strategy, Management & Administration ------------------------------------------------------ Job Family: Administrative Support ------------------------------------------------------ Time Type: Full time ------------------------------------------------------ Primary Location Full Time Salary Range: $0.00 - $0.00 ------------------------------------------------------ Most Relevant Skills Please see the requirements listed above. ------------------------------------------------------ Other Relevant Skills For complementary skills, please see above and/or contact the recruiter. ------------------------------------------------------ Automated Processing and AI We use automated processing, including artificial intelligence, for our legitimate business interests (or our reasonable and appropriate business purposes) to identify and align the candidate's skills and abilities with a specific job opening. Additionally, if you so choose, or consent, we can match your skills and abilities to other suitable roles at Citi. Importantly, all our hiring processes and decisions, including determining your suitability for a role, are conducted, checked, and decided by individuals. Our automated processing and AI do not involve relying on automatic or autonomous decision-making. Please refer to any Jurisdictional Considerations, with specific provisions for your country (where relevant) for further details. ------------------------------------------------------ This job opening is for an existing job vacancy. ------------------------------------------------------ Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law. If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi. View Citi’s EEO Policy Statement and the Know Your Rights poster.

What you’ll do

The Senior Administrative Assistant provides comprehensive support to senior management and their department by managing calendars, travel, and meeting logistics. They are also responsible for preparing reports, processing invoices, and ensuring compliance with firm policies and risk management standards.

Requirements

Candidates should have previous office administration experience, preferably within a large financial services organization. Proficiency in Microsoft Office and the ability to quickly master new systems are essential requirements for this role.

Listed skills

• Time management · Preferred
• document preparation · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred
• Compliance · Preferred
• Microsoft Office · Preferred
• Coaching · Preferred
• Communication Skills · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Calendar management
• Travel arrangements
• Expense reporting
• Microsoft Office
• Communication skills
• Presentation creation
• Spreadsheet management
• Invoice processing
• Administrative support
• Risk assessment
• Compliance
• Time management
• Attention to detail
• Coaching
• Document preparation
• Ad Hoc Reporting
• Procure-To-Pay (PTP)
• Administrative Support
• Office Administration
• Expense Reports
• Business Decisions
• Ethical Standards And Conduct
• Administrative Functions
• Self-Motivation
• Artificial Intelligence
• Management
• Spreadsheets
• Decision Making
• Financial Services
• Invoicing
• Presentations
• Conference Planning
• Business Strategies
• Travel Arrangements
• Verbal Communication Skills
• Detail Oriented

Job areas

• Administrative
• Management & Leadership
• Finance & Accounting
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive