Scheduling Coordinator-DO024

Job summary

The Scheduling Coordinator is responsible for preparing and monitoring staff schedules, processing schedule changes, and verifying reports for payroll. They also manage attendance tracking, coordinate staff education, and maintain confidential staff records.

Job details

File Number: 3994 Employee Group: Dearness Clerical Service Area: Social and Health Development Division: Long-Term Care ​Job Type: Full-Time Temporary (up to 1 year) # of Openings: 1 Summary of Duties: Under the direction of the Administrator/Director of Care or designate performs scheduling as it relates to staff and records attendance information. Work Performed: Processes, prepares and monitors for replacement, staffing schedules and schedule change requests for approval by the manager. Prepares and verifies reports for submission to payroll as needed. Updates Kronos schedule daily for scheduling exceptions. Prepares 24 hour staffing assignment. Prepares monthly Dearness Home newsletter. Tracks/prepares monthly/weekly attendance reports for management. Supports respective manager regarding arrangement of students, assigns to preceptor in collaboration with the Director of Care. Liase with Corporate Human Resources to coordinate City Hall Orientation for new staff. Liase with management and monitor coordination/scheduling of all staffing education. Reports staffing issues/conflicts/resolutions to perspective manager. Maintains highly confidential information regarding staff. Maintains Fan Out List. Co-ordinates staff Identification photos. Provides back up to the Receptionist Clerk as required. Performs other related tasks as assigned. Educational Qualifications: Ontario Secondary School Diploma, with emphasis on business credits, or equivalent. A minimum of one year scheduling experience is essential. Demonstrated proficiency in word processing, spreadsheets and various software. Compensation & Other Information: Start: $22.77/hr6 months or 910 hrs: $25.06/hr12 months or 1820 hrs: $27.60/hr30 months or 4550hrs: $29.90/hr Annual salary rate: $41,441.40 - $54,418.00. This posting is for (1) temporary full-time position being filled on a temporary full-time basis for up to 1 year. Work Arrangement: Onsite This posting is for Day-time work. The successful applicant will be scheduled accordingly based off of the need of the Home. Location for this opportunity is: Dearness Home 710 Southdale Rd E, London, ON N6E 1R8.Police Record Check The successful applicant will be required to obtain a Vulnerable Sector Check (VSC) dated within the last 6 months.

What you’ll do

The Scheduling Coordinator is responsible for preparing and monitoring staff schedules, processing schedule changes, and verifying reports for payroll. They also manage attendance tracking, coordinate staff education, and maintain confidential staff records.

Requirements

Candidates must possess an Ontario Secondary School Diploma or equivalent with business credits. A minimum of one year of scheduling experience and proficiency in word processing and spreadsheet software are required.

Listed skills

• Administrative Support · Preferred
• record keeping · Preferred
• Communication · Preferred
• Data entry · Preferred
• scheduling · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Scheduling
• Data entry
• Payroll reporting
• Kronos
• Word processing
• Spreadsheets
• Staff coordination
• Record keeping
• Communication
• Confidentiality
• Administrative support
• Newsletters
• UKG (Ultimate Kronos Group)
• Management
• Change Requests
• Clerical Works
• Word Processing
• Long-Term Care
• Coordinating

Job areas

• Administrative
• Healthcare
• Human Resources
• Government & Public Sector
• Scheduling Coordinator
• Scheduler / Operations Coordinator
• Stock Clerks
• Production, Planning, and Expediting Clerks