SUPERVISOR PURCHASING TSSS & CHILD SVCS

Job summary

The supervisor will manage day-to-day procurement operations, including staff supervision, budget administration, and the issuance of purchase orders and contracts. They will also provide strategic advice on purchasing procedures, ensure compliance with municipal regulations, and mediate disputes with vendors.

Job details

Job ID: 67066 Job Category: Finance, Accounting & Purchasing Division & Section: Children's Services, ChildSvcs Strategic, Business & Fin Svcs Work Location: METRO HALL, 55 John St, Toronto, ON Job Type & Duration: 1 Full-Time Temporary (12 month) Vacancy Salary Range: $89,337.00-$132,880.00 Shift Information: Monday to Friday 35 Hours per week Affiliation: Non-Union Number of Positions Open: 1 Posting Period: 13-Oct-2026 to 20-Oct-2026 Major Responsibilities: Implement detailed plans and recommends polices/procedures regrading program specific requirements. Supervises, motivates and trains assigned staff, ensuring effective teamwork, high standards of work quality and organizational performance, continuous learning and encourages innovation in others. Supervises the day-to-day operation of all assigned staff including the scheduling, assigning and reviewing of work. Authorizes and coordinates vacation and overtime requests. Monitors and evaluates staff performance, approves salary increments, hears grievances and recommends disciplinary action when necessary. Provides input into and administers assigned budget, ensuring that expenditures are controlled and maintained within approved budget limitations. Represents the division and participates in various committees/meetings dealing with purchasing and administrative matters. Procures goods and services for the division by issuing divisional purchase orders and processing purchase requisitions. Writes and distributes the necessary documents to secure contracts and purchase orders. Prepares all necessary inputs to SAP for the creation of required purchase orders and contract release orders. Prepares and writes product specifications for goods and services, Requests for Proposal and Requests for Quotation. Ensures that the division complies with the City and provincial purchasing regulations and requirements, e.g. Health and Safety, Fair Wage, Municipal Code Chapters 195 and 71, and implements/interprets same. Evaluates quotation submissions and make recommendations regarding the selection of supplier(s) for goods and services requested. Coordinates with suppliers for the timely and complete delivery of goods. Investigates complaints from suppliers and mediates disputes or discrepancies regarding the delivery of goods or services, ensuring adherence to contractual obligations throughout the purchasing process. Liaises with external vendors and internal divisions to mediate disputes by interpreting contractual terms and conditions and offering advice on the same thereby ensuring adherence to contractual obligations. Reacts accordingly on behalf of the City in times of non-compliance. Provides client with the information and resources to develop their purchasing plans and annual budgets and provides consultation and advice with respect to automated purchasing procedures and automated systems. Provides research and analytical support, advice and training for the division relating to purchasing procedures and automated systems (SAP). Assist in the development and maintenance of a technical specifications’ library. Prepares and writes reports to Committee and Council concerning purchasing related issues. Maintains a running evaluation of the divisional purchasing activities (e.g. blanket contracts, purchase orders etc.) Recommends contract, purchasing and service delivery amalgamation between division’s units. Controls the contract maintenance and expenditure levels and monitors contract usage by developing and maintaining reports and statistics. Provides consultation, follows up and recommends and implements corrective actions for division. Assists in the establishment and administration of lease rates and agreements for purchase of service shelters. Provides purchasing expertise and administers contracts related to land acquisition, construction and renovation for both divisional and purchase of service properties. Acts as divisional contact for all corporate purchases (office supplies, fuel, IT equipment etc.) Participates in the Request for Proposal processes to attract vendors and developers. Provides input into Legal Agreements, SoWs, Insurance Requirements and other supporting documents related to call documents and contracts. Key Qualifications: Post-secondary education in a relevant discipline (e.g. Accounting, Economics, Business Management, Purchasing and Supply Chain Management) or an equivalent combination of education and experience. Extensive experience managing end-to-end procurement and contract administration activities, including purchase requisitions, purchase orders, Requests for Quotations (RFQs), Requests for Proposals (RFPs), Request for Tenders (RFT), vendor selection, Award, processing payments for invoices for divisional contracts, resolving payment related issues and contract monitoring. Considerable experience developing procurement specifications, evaluation criteria, reports, recommendations, and business cases to support purchasing decisions and senior management requirements. Considerable experience preparing, analyzing, and monitoring procurement, contract, expenditure, and performance data to support operational decision-making and financial accountability. Experience using enterprise resource planning (ERP) systems, such as SAP Ariba/Ariba Buying & Invoicing and S4 Hana, to support purchasing, contract administration, financial monitoring, and reporting functions. Highly developed leadership, coaching, and employee relations skills, with the ability to manage unionized staff, build team capacity, address performance issues, and promote a culture of accountability and continuous improvement. Professional designation in procurement, public procurement, supply chain management, or contract management, such as SCMP, NIGP-CPP, CPPB, or an equivalent recognized designation is considered an asset. Strong ability to interpret and apply procurement legislation, corporate policies, contractual requirements, and technical information to provide strategic advice, ensure compliance, and support business objectives in a complex organizational environment. Demonstrated ability to provide strategic procurement advice and consultation to internal stakeholders, including budget planning, purchasing strategies, contract management, and service delivery requirements. Excellent knowledge of purchasing by-laws, policies, procedures, and applicable municipal and provincial legislation. Ability to effectively manage vendor and stakeholder relationships by facilitating discussions, resolving disputes, negotiating solutions, and promoting compliance with contractual requirements and organizational objectives. Highly developed research, analytical, and problem-solving skills, with the ability to interpret data, assess trends, and develop recommendations that support organizational objectives and service excellence. Equity, Diversity and Inclusion The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity. Accommodation The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.

What you’ll do

The supervisor will manage day-to-day procurement operations, including staff supervision, budget administration, and the issuance of purchase orders and contracts. They will also provide strategic advice on purchasing procedures, ensure compliance with municipal regulations, and mediate disputes with vendors.

Requirements

Candidates must possess post-secondary education in a relevant field and extensive experience in end-to-end procurement and contract administration. Strong leadership skills, proficiency in ERP systems like SAP, and the ability to interpret complex procurement legislation are essential.

Listed skills

• Procurement · Preferred
• SAP · Preferred
• policy implementation · Preferred
• Financial Reporting · Preferred
• Data analysis · Preferred
• Negotiation · Preferred
• Supply chain management · Preferred
• Compliance · Preferred
• Project management · Preferred
• Leadership · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Procurement
• Contract administration
• Budget management
• Staff supervision
• SAP
• Strategic planning
• Vendor management
• Policy implementation
• Financial reporting
• Data analysis
• Negotiation
• Public procurement
• Supply chain management
• Compliance
• Project management
• Leadership
• Report Writing
• Office Supply Management
• Employment Equity
• Request For Quotation (RFQ)
• Financial Monitoring
• Continuous Development
• Discussion Facilitation
• Employee Relations
• Stakeholder Communications
• Frontline Decision-Making Autonomy
• SAP Ariba
• Accountability
• Business Objectives
• Procurement Strategy
• Planning
• Research
• Accounting
• Budgeting
• Construction
• Management
• Certified Professional Public Buyer
• Continuous Improvement Process
• Contract Management
• Economics
• Enterprise Resource Planning
• Finance
• Innovation
• Invoicing
• Problem Solving
• Legislation
• Organizational Performance
• Purchasing
• Purchasing Process
• Quotations

Job areas

• Government & Public Sector
• Finance & Accounting
• Management & Leadership
• Administrative
• Logistics
• Purchasing Supervisor
• Purchasing Manager
• Supply, Distribution and Related Managers
• Purchasing Managers

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