Manager of Administration

Job summary

Manage the CAO Office’s administration, budget, daily operations, projects, and three support staff, while overseeing information flow, correspondence, scheduling, and issue tracking. Represent the office to elected officials, staff, and the public, coordinate privacy and information requests, and provide research, analysis, and decision-support materials to the Chief Administrative Officer.

Job details

Recruitment Details Manager of Administration Department: Office of the CAO Designated Work Location: 2nd floor, 510 Main St. Position Type: Permanent, Full-time Hours of Work: 8:30 a.m. to 4:30 p.m., Monday to Friday Salary: $90,906.444 - $123,896.152 annually, Grade 4 Employee Group: Out of Scope Posting No: 127449 Closing Date: October 16, 2026 Providing a wide range of services to over half of all Manitobans, The City of Winnipeg is one of the largest employers in Manitoba. We provide a comprehensive range of benefits and career opportunities to our employees. These include competitive salaries, employer-paid benefits, dental and vision care, pension plans, and maternity/parental leave programs. Additionally, we offer education, training, and staff development opportunities to ensure that our employees are equipped with the necessary skills to advance in their careers. Our Benefits web page provides detailed information about the benefits we offer, and we encourage you to visit it for further information at City of Winnipeg Benefits . We take pride in fostering a , diverse , safe, and healthy workplace where our employees can thrive and achieve their full potential. The City is committed to attracting and retaining a diverse, skilled workforce that is representative and reflective of the community we serve. Applications are encouraged from equity groups that have been and continue to be underrepresented at the City; Indigenous Peoples, Women, Racialized Peoples, Persons with Disabilities, 2SLGBTQQIA+ Peoples and Newcomers are encouraged to self-declare. For the purpose of this recruitment, Equity may be a factor in selection. Consideration will be given to Racialized Peoples, Persons with Disabilities, 2SLGBTQQIA+ Peoples and Newcomers. Requests for Reasonable Accommodation will be accepted during the hiring process. Job Profile Under the general supervision of and providing direct support to the Chief Administrative Officer, the Manager of Administration provides a broad range of administrative management and support service ranging from routine to complex in a highly confidential and strategically sensitive environment. The position manages the administration of the Office of the Chief Administrative Officer, including supervision of three support staff: the Executive Assistant to the Deputy CAO, the Executive Assistant to the CFO, and the Office Receptionist; as well as budget. The position represents the Office of the Chief Administrative Officer with members of Council, Mayor's Office, the public and the public service. Therefore, the Manager is required to be knowledgeable about City-wide operations and current issues under consideration by the Chief Administrative Officer and be familiar with the Chief Administrative Officer's individual position, as well as the position of the CAO Department as a whole, on each. The Manager is responsible for organizing workflow, establishing and maintaining effective and efficient systems for correspondence and issues tracking; priority identification and deadline control; scheduling of meetings, appointments; following up on actions; screening and referral of incoming inquiries and requests; information gathering and compilation and preparation of routine to complex correspondence. The position is also required to draft documents and reports, and provide research, data analysis and special project support to the Chief Administrative Officer, as required in order to support the decision-making process. This position will provide a broad range of support for projects and act as a team member on Office of the CAO projects when required. As The Manager Of Administration, You Will Oversee the flow of all information into and out of the Chief Administrative Officer. Manage administration of the CAO Office, including direct supervision of three support staff, budget and projects, daily operations, and special projects as assigned. Represent the CAO's Office to elected official and their staff, and internal and external customers, including the public. Liaise and coordinates with the Manitoba Ombudsman Office and the Corporate Privacy Office for Freedom of Information and Privacy Act (FIPPA) for the CAO office. Be responsible for the CAO General Inquiry inbox. Your Education And Qualifications Include Successful completion of Business Administration Diploma and more than 3 years of progressively responsible and diversified office and administrative experience for a senior manager; or a university degree in Business Administration and 1-2 years of progressively responsible and diversified office and administrative experience. An alternate equivalent combination of post-secondary education and extensive senior administrative support experience may be considered. Minimum 5 years of prior experience working in the public sector, in progressively responsible positions; preferably at the municipal level providing administrative support to Senior Management including but not limited to, providing professional advice, drafting and formatting complex documentation and correspondence, records management, managing calendars. Experience facilitating and coordinating meetings with high level, senior management that included building consensus on contentious issues, interpreting results and recommending decision alternative. Supervisory experience, providing leadership and direction to others including performance management activities, providing direction and guidance and delegating work assignments, etc., and developing a creative and team-based work environment. Experience conducting required research to prepare written reports and correspondence for senior management while ensuring accuracy of grammar and spelling. Verbal and Written communication skills with the ability to effectively communicate and present ideas and information clearly and concisely on a wide variety of issues and subjects, often involving politically sensitive material. Ability to establish and maintain electronic and hard copy filing systems. Strong interpersonal skills; with the ability to establish and maintain positive working relationships with individuals at all levels of the organization and the public and be able to deal with difficult and stressful situations while maintaining composure and with tact and diplomacy. Ability to work independently and initiate, plan and complete projects with minimal direction and follow intricate and sometimes complicated direction. Ability to work with confidential information and conduct business in a confidential manner rendering sound judgment and discretion in handling and providing information to others internally and externally. Organizational and time management skills; adaptability to unforeseen changes in schedule and interruptions, ability to establish priorities, and meet deadlines within tight timeframes. Knowledge of current issues under consideration by the Chief Administrative Officer. Knowledge of Council Policies, Administrative Standards and Procedures or equivalent, including delegation of authority and report approval process. Knowledge and understanding of the political and administrative structure of the City of Winnipeg is considered an asset. Knowledge of the City's (or equivalent organizations) processes and understanding of financial and managerial accounting is considered an asset. Proficiency in Microsoft Office Suite applications (i.e. Advanced Word, Excel, PowerPoint, SharePoint, Outlook etc.). IMPORTANT: Applicants who have been educated outside of Canada must have education which is comparable to the minimum qualification in Canada. Applicants submitting foreign credentials require an official academic assessment report issued by a recognized Canadian assessment service https://canalliance.org/en/ at application. Conditions Of Employment The successful applicant must maintain legal eligibility to work in Canada. If the successful applicant possesses a work permit, it is their responsibility to ensure the permit remains valid. Ability to perform on-call and occasional off-hours work is required. A Police Information Check satisfactory to the employer will be required from the successful candidate, at their expense. How To Apply APPLY ONLINE, including all documentation listed below: Current resume (Required). Cover Letter Applications Submitted Without REQUIRED Documentation Will Not Be Considered. Your application documents must clearly indicate how you meet the qualifications of the position.* Notes Online applications can be submitted at http://www.winnipeg.ca/hr/ . For instructions on how to apply and how to attach required documents please refer to our FAQ's or contact 311 . Position Reports To: Chief Administrative Officer Only candidates selected for interviews will be contacted.

What you’ll do

Manage the CAO Office’s administration, budget, daily operations, projects, and three support staff, while overseeing information flow, correspondence, scheduling, and issue tracking. Represent the office to elected officials, staff, and the public, coordinate privacy and information requests, and provide research, analysis, and decision-support materials to the Chief Administrative Officer.

Requirements

Requires a business administration diploma with more than three years of relevant administrative experience, or a business administration degree with one to two years of experience, or an equivalent combination; at least five years of progressively responsible public-sector experience is also required. Candidates need supervisory, senior-level administrative, research and writing, communication, organizational, confidentiality, and Microsoft Office skills, with knowledge of municipal operations and policies considered an asset.

Benefits

• Employer-Paid Benefits
• Dental Care
• Vision Care
• Pension Plan
• Maternity and Parental Leave
• Education and Training
• Staff Development Opportunities

Listed skills

• Time management · Preferred
• interpersonal skills · Preferred
• Communication · Preferred
• Project management · Preferred
• Microsoft Office Suite · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Management
• Staff Supervision
• Budget Management
• Project Management
• Workflow Coordination
• Correspondence and Issues Tracking
• Meeting Coordination
• Research and Data Analysis
• Report Writing
• Records Management
• Confidentiality and Discretion
• Communication
• Interpersonal Skills
• Time Management
• Microsoft Office Suite
• FIPPA Coordination

Job areas

• Administrative
• Management & Leadership
• Government & Public Sector
• Finance & Accounting

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