Temporary Full Time Executive Assistant to the CEO

Job summary

The Executive Assistant provides confidential administrative support to the CEO and Board of Directors, including managing schedules, preparing correspondence, and transcribing meeting minutes. They also oversee corporate governance initiatives and perform general accounting and project management duties.

Job details

The Lloydminster and District Co-op is currently recruiting for a Temporary Full Time Executive Assistant. This will be a 6 month term position with the potential of an extension on a month to month basis. Essential Functions of the Job: Provide confidential support to the CEO through composition and distribution of routine correspondence, preparing reports and statistical information, presentations and excel spreadsheets. Act as resource to the CEO and Board of Directors by preparing and distributing notices and information packages for meetings of the Board Members and Committees. Attend Regular Board Meetings and Committee Meetings and record and transcribe minutes, prepare reports, compile information and ensure timely distribution of Board packages. Manage and develop timelines and related activities for the Board. This will include overseeing and directing Corporate Governance initiatives as outlined in the Governance Policy Manual. Provides administrative support to the CEO by collecting information for reports and organizing and preparing materials. Sets up appointments and meetings on behalf of the CEO and makes necessary travel arrangements. Monitor internal control processes to ensure reporting procedures, priorities, timeframes and deadlines are communicated/met by the CEO, the Board of Directors, and Committees of the Board. Maintain correspondence, reports, minutes of meetings and other information for Senior Management Meetings. Act as the main resource to organize all activities with respect to the Annual General Meeting. Perform general accounting duties such as coding vouchers, expense accounts and billings. Project management duties related to scheduling, record keeping, contractor contracts, and on-site assessment and reviews. Provide administrative support to the Senior Management Team as time permits. Other related duties as per required for the efficient operation of the Association. Knowledge, Skills and Abilities (KSA’s): Highly confidential Organizational and planning skills Judgement and decision-making ability Excellent communication skills, both verbal and written Positive, Dependable, Professional and Conscientious Attitude towards the Executive Team, Board of Directors and co-workers and positional responsibilities Experience operating computer based applications including Microsoft Office and Accounting Software Ability to work in a team environment Strong attention to detail and accuracy Adaptability To be able to work effectively with other staff, supervisors, members, and customers Education and Experience: Office Administration Certificate or a combination of education/experience. 3-5 years of previous administrative experience would be considered an asset Our employees receive competitive salaries, a profit-sharing program, EFAP program, employee discount program, a comprehensive benefits package, ongoing learning opportunities, and an employer-contributed pension plan. We encourage our Team Members to take advantage of learning opportunities, to grow and develop and to foster a culture of teamwork and innovation. At Co-op, we embrace diversity and inclusion, and we’re working to create a workplace that is as diverse as the communities we serve. We support and provide an environment that allows all to bring their whole selves to work.

What you’ll do

The Executive Assistant provides confidential administrative support to the CEO and Board of Directors, including managing schedules, preparing correspondence, and transcribing meeting minutes. They also oversee corporate governance initiatives and perform general accounting and project management duties.

Requirements

Candidates should possess an Office Administration Certificate or equivalent experience, with 3-5 years of administrative experience preferred. Strong proficiency in Microsoft Office, accounting software, and excellent communication skills are required.

Benefits

• Competitive salaries
• Profit-sharing program
• EFAP program
• Employee discount program
• Comprehensive benefits package
• Ongoing learning opportunities
• Employer-contributed pension plan

Listed skills

• Teamwork · Preferred
• adaptability · Preferred
• Attention to detail · Preferred
• Decision Making · Preferred
• report preparation · Preferred
• Microsoft Office · Preferred
• Communication Skills · Preferred
• Project management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Confidentiality
• Organizational skills
• Planning skills
• Judgment
• Decision-making
• Communication skills
• Microsoft Office
• Accounting software
• Teamwork
• Attention to detail
• Adaptability
• Minute taking
• Report preparation
• Project management
• Corporate governance
• Project Management
• Presentations
• Communication
• Planning
• Management
• Governance
• Timelines
• Decision Making
• Innovation
• Detail Oriented
• Internal Controls Testing And Monitoring
• Corporate Governance
• Report Writing
• Administrative Support
• Administrative Functions
• Record Keeping
• Information Gathering
• Office Administration
• Scheduling
• Accounting
• Travel Arrangements
• Generally Accepted Accounting Principles
• Accounting Software
• Transcribing
• Conscientiousness
• Site Assessment

Job areas

• Administrative
• Management & Leadership
• Finance & Accounting
• Executive Assistant to the Chief Executive Officer
• Executive Assistant
• Administrative and Executive Secretaries
• Executive Secretaries and Executive Administrative Assistants

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