Assistant Manager, Capital Projects

Job summary

The Assistant Manager supports the delivery of capital projects by coordinating procurement, managing documentation, and ensuring accurate financial tracking. They work closely with the Property Manager and Corporate Accounting to ensure projects are executed efficiently and in compliance with internal controls.

Job details

At Coast Hotels, we believe our Ambassadors (employees) are at the heart of creating refreshingly local exceptional guest experiences. We are proud to live our core values by fostering an inclusive workplace where diverse perspectives and backgrounds strengthen our team, our service, and our connection to the communities we serve. We have a new role at Coast Hotels - Assistant Manager, Capital Projects. If you have experience or education with hotel capital projects or other building management projects this might be the role for you! The Assistant Manager, Capital Projects supports the delivery of capital projects and asset initiatives by coordinating procurement activities, managing documentation, administering financial processes, and ensuring accurate tracking and reporting of capital expenditures. The role works closely with the Property Manager (Asset Management/Capital Projects) and Corporate Accounting to ensure projects are executed efficiently, transparently, and in compliance with internal controls and governance requirements. This role is based in the Coast Hotels Corporate Office in Vancouver, BC. What you will do: Support our business: Prepares project schedules Runs competitive procurement processes for capital projects Prepares responses to questions and distributes answers Requests/Obtains a minimum of 2 quotes per proposal Prepares overall comparison sheets including pricing, technical specifications and timelines Participates in evaluations and debrief meetings Prepares project closing documentation including AFE, invoices, photos, and reporting Participates in bi-weekly capital project review meetings Prepares monthly capital project reports Reviews and files capital project documentation Support our operations: Attends site visits as required Creates purchase orders based on approved documentation Issues purchase orders to suppliers and vendors Receives, reconciles and processes invoices through Workday People & Culture Leadership: Contributes to the development of the culture in alignment with Coast Hotels values Contributes to an environment that is motivating and engaging Guest & Community Leadership: Works with others to identify potential barriers to guest services and to remove barriers to service excellence across Coast Hotels’ operations. Contributes to the company brand and develops strategies to execute the brand in such a way that it is clearly communicated outside the organization. Creates and implements a community involvement plan, taking leadership roles within the industry and building a positive reputation for the company through active participation and support. Maintains an awareness of evolving expectations, trends, and technologies and works to ensure that Coast stays competitive. Lives the Coast Values and reflects the brand in the community; fosters a positive image of Coast Hotels in the community. What you will bring: Diploma or Bachelor’s degree or equivalent experience Minimum of 2 years of experience supporting capital projects or procurement Strong organizational, documentation, and financial reconciliation skills High level of accuracy and attention to detail Ability to adapt and learn new technologies Advanced communication, interpersonal, and customer service skills Advanced level in the use of MS Office Suite Experience with Workday or other financial software Exemplifies Coast's Core Values and enjoys working in a culture of accountability Coast Hotels offers a variety of benefits, including competitive wages & benefits, employee discounts, training & development, career advancement opportunities & more! Coast Hotels is committed to creating an inclusive and accessible workplace for all candidates and Ambassadors. If you require accommodation during the hiring process, please let us know. Coast Hotels would like to thank all interested applicants Only those selected for an interview will be contacted NO PLACE LIKE COAST !

What you’ll do

The Assistant Manager supports the delivery of capital projects by coordinating procurement, managing documentation, and ensuring accurate financial tracking. They work closely with the Property Manager and Corporate Accounting to ensure projects are executed efficiently and in compliance with internal controls.

Requirements

Candidates must have a diploma or bachelor's degree and at least 2 years of experience in capital projects or procurement. Proficiency in MS Office and financial software like Workday is required, along with strong organizational and communication skills.

Benefits

• Competitive wages • Benefits • Employee discounts • Training and development • Career advancement opportunities

Listed skills

• Customer service · Preferred
• Financial Reconciliation · Preferred
• Asset Management · Preferred
• interpersonal skills · Preferred
• Attention to detail · Preferred
• Documentation · Preferred
• Communication · Preferred
• Reporting · Preferred
• Workday · Preferred
• Procurement · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Capital projects management
• Procurement
• Financial reconciliation
• Project scheduling
• Documentation
• MS Office Suite
• Workday
• Communication
• Interpersonal skills
• Customer service
• Attention to detail
• Asset management
• Reporting
• Vendor management
• Purchase orders
• Project Documentation
• Community Leadership
• Project Schedules
• Workplace Inclusivity
• Workday (Software)
• Accountability
• Corporate Accounting
• Asset Management
• Reconciliation
• Building Management
• Internal Controls
• Capital Expenditure
• Customer Service
• Discounts And Allowances
• Financial Software
• Governance
• Leadership
• Invoicing
• Microsoft Office
• Operations
• Purchasing
• Timelines
• Coordinating
• Detail Oriented

Job areas

• Hospitality
• Management & Leadership
• Finance & Accounting
• Administrative
• Capital Project Manager
• Assistant Project Manager
• Management and Organization Analysts
• Project Management Specialists