Executive Assistant to the Chief Legal and Corporate Affairs Officer

Job summary

Provide proactive administrative support to the Chief Legal and Corporate Affairs Officer, including agenda management, correspondence, and meeting coordination. Manage department logistics, budgets, travel arrangements, and serve as the primary point of contact for internal and external stakeholders.

Job details

Our culture lifts you up—there is no ego in the way. Our common purpose? We all want to win for our customers. We aim to always be evolving, dynamic, and ambitious. We believe in the power of genuine connections. Each employee is a part of what makes us unique on the market: agile and dedicated. Time Type: Regular Job Description : Executive Assistant to the Chief Legal and Corporate Affairs Officer Job summary Reporting to the Chief Legal and Corporate Affairs Officer, you will work closely with him, ensuring the smooth and efficient management of the department and its daily activities. Key responsibilities Provide proactive support to the Chief Legal and Corporate Affairs Officer, managing the agenda and all correspondence (writing, translation and processing) in order to identify priorities and ensure follow-up. Be the main contact for in-house and outside partners who work closely with the Chief Legal and Corporate Affairs Officer. Plan and organize meetings with boards of directors and governance committees, seeing to logistics, correspondence, trips and the expense accounts of board members. Coordinate in-house and outside meetings and events, ensuring strict administrative support and coordinating related logistics. Handle various requests from teams, serve as the go-to person, and ensure the administrative management of current files and contracts with the different suppliers and outside consultants. Follow-up on invoices and expense accounts, review and plan the department’s budgets, and ensure their regular monitoring. Arrange business trips, including reserving flights and seeing to the logistics of trips for the Chief Legal and Corporate Affairs Officer, certain members of the team and board members. Ensure the diligent management of the company’s policies. Work closely with executive assistants in other sectors. Carry out all other tasks related to the department’s needs. Academic training A Diploma of Collegial Studies (DEC) in office administration, administration or other relevant field. Work experience ● 8 or more years of experience as an executive assistant to members of senior management in a major company. Specific skills Excellent mastery of both spoken and written French and English. The successful candidate will be working with stakeholders throughout North America. Excellent knowledge of Microsoft Office and Google Suite. Ability to learn new software. Good sense of collaboration and customer service both internally and externally. Proven professionalism, rigor, discretion and tact at work. Excellent interpersonal skills with an aptitude for teamwork. A self-starter with the ability to adapt and an excellent sense of initiative and urgency. Excellent judgment in managing priorities and the ability to juggle several files at once. Considerable attention to detail in carrying out tasks At times, provide a degree of flexibility in offering support outside of regular working hours. #LI-Hybrid Location : Montréal, QC Company : COGECO INC At Cogeco, we know that different backgrounds, perspectives, and beliefs can bring critical value to our business. The strength of this diversity enhances our ability to imagine, innovate, and grow as a company. So, we are committed to doing everything in our power to create a more diverse and inclusive world of belonging. By creating a culture where all our colleagues can bring their best selves to work, we’re doing our part to build a more equitable workplace and world. From professional development to personal safety, Cogeco constantly strives to create an environment that welcomes and nurtures all. We make the health and well-being of our colleagues one of our highest priorities, for we know engaged and appreciated employees equate to a better overall experience for our customers. If you need any accommodations to apply or as part of the recruitment process, please contact us confidentially at inclusion@cogeco.com

What you’ll do

Provide proactive administrative support to the Chief Legal and Corporate Affairs Officer, including agenda management, correspondence, and meeting coordination. Manage department logistics, budgets, travel arrangements, and serve as the primary point of contact for internal and external stakeholders.

Requirements

Requires a Diploma of Collegial Studies (DEC) in office administration or a relevant field. Candidates must have 8 or more years of experience as an executive assistant to senior management and possess excellent bilingual proficiency in English and French.

Benefits

• Professional development
• Health and well-being support

Listed skills

• Time management · Preferred
• Google Suite · Preferred
• Customer service · Preferred
• Teamwork · Preferred
• interpersonal skills · Preferred
• Microsoft Office · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Executive support
• Agenda management
• Correspondence management
• Meeting coordination
• Logistics management
• Budget planning
• Expense management
• Travel arrangements
• Microsoft Office
• Google Suite
• Customer service
• Professionalism
• Discretion
• Interpersonal skills
• Teamwork
• Time management
• Administrative Support
• Tactfulness
• Self-Starter
• Office Administration
• Bilingual (French/English)
• Agile Methodology
• Management
• Customer Service
• Governance
• Interpersonal Communications
• Invoicing
• Writing
• Prioritization
• Google Workspace
• Detail Oriented

Job areas

• Administrative
• Legal
• Management & Leadership
• Assistant to the Chief Executive Officer
• Executive Assistant
• Administrative and Executive Secretaries
• Executive Secretaries and Executive Administrative Assistants

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