HUMAN RESOURCES & PAYROLL COORDINATOR

Job summary

The Human Resources & Payroll Coordinator manages day-to-day HR operations, including recruitment, onboarding, and maintaining accurate employee records. They are also responsible for processing payroll, administering benefits and pension programs, and ensuring compliance with financial and tax regulations.

Job details

Organization: Horelyu Dene Ts’edi Kue Location: Cold Lake First Nations, Alberta Employment Status: Full-Time Reports To: Operations Manager or Designate About the Position Horelyu Dene Ts’edi Kue is seeking a highly organized and detail-oriented Human Resources & Payroll Coordinator to join our growing team. This position provides day-to-day support across recruitment, employee onboarding, payroll, benefits and pension administration, and employee records. Working closely with management, Finance and program leadership, the Human Resources & Payroll Coordinator will play an important role in ensuring our HR and payroll processes are accurate, timely, confidential and well organized. This is a great opportunity for someone with HR, payroll or administrative experience who enjoys working with people, managing details and contributing to strong internal systems. Key Responsibilities The Human Resources & Payroll Coordinator will: Coordinate job postings, applications, interviews, reference checks and candidate communications. Prepare employment offers, contracts and other approved HR documentation. Coordinate employee onboarding, including required documentation, equipment, email and system access. Process payroll using approved payroll information, including timesheets, overtime, vacation, leaves, wage changes, deductions and terminations. Prepare payroll deductions and CRA remittance information for Finance review and approval. Prepare Records of Employment (ROEs), T4s, tax forms and other payroll and year-end documentation. Maintain accurate payroll, compensation and employee tax records, including applicable Treaty tax documentation. Coordinate employee enrolment and changes to benefit and pension programs. Maintain accurate and confidential employee personnel files. Track employment contracts, probationary periods, compensation changes, certifications and other key employment information. Coordinate employee offboarding, including payroll, benefits, pension, IT access and return of organizational property. Support payroll reconciliation and follow up on discrepancies in coordination with Finance. Respond to routine employee questions related to payroll, benefits and pension. Provide general HR and payroll administrative support as required. What We’re Looking For The ideal candidate will have: A diploma or certificate in Human Resources, Business Administration, Payroll Administration, Office Administration or a related field. An equivalent combination of education and experience may be considered. Experience in HR administration, payroll, benefits, recruitment or a related administrative role. Strong attention to detail and the ability to work accurately with payroll and employee information. Strong organizational and time-management skills. Strong written, verbal and interpersonal communication skills. Demonstrated ability to handle confidential and sensitive information with discretion. Strong computer skills, including Microsoft Office. The ability to work independently while recognizing when management direction or approval is required. Assets Experience processing payroll and administering employee benefits or pension plans. Experience supporting recruitment and employee onboarding. Experience working within a First Nations, Indigenous, social services or community-based organization. Payroll Compliance Professional (PCP), HR education or related training. Conditions of Employment The successful candidate may be required to provide: A satisfactory Criminal Record Check and/or Vulnerable Sector Check, as required. A valid driver's licence and driver's abstract where required. Proof of applicable qualifications or certifications. About Horelyu Dene Ts’edi Kue Horelyu Dene Ts’edi Kue is committed to providing culturally grounded services that support the safety and wellbeing of children, youth and families. Employees are expected to carry out their responsibilities in a manner that respects Dene culture, community, families and the values of the organization. Job Description- HR Payroll Coo… How to Apply Interested candidates are invited to apply by selecting the Apply button and completing the application through BambooHR. This position will remain open until a suitable candidate is found. Only candidates selected for an interview will be contacted.

What you’ll do

The Human Resources & Payroll Coordinator manages day-to-day HR operations, including recruitment, onboarding, and maintaining accurate employee records. They are also responsible for processing payroll, administering benefits and pension programs, and ensuring compliance with financial and tax regulations.

Requirements

Candidates should possess a diploma or certificate in Human Resources, Business Administration, or a related field, along with relevant administrative experience. Strong attention to detail, proficiency in Microsoft Office, and the ability to handle sensitive information with discretion are essential.

Benefits

• Benefits program
• Pension program

Listed skills

• Recruitment · Preferred
• record keeping · Preferred
• Time management · Preferred
• Communication Skills · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred
• Compliance · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Human resources
• Payroll administration
• Recruitment
• Employee onboarding
• Benefits administration
• Pension administration
• Record keeping
• Time management
• Organizational skills
• Communication skills
• Microsoft Office
• Confidentiality
• Data entry
• Payroll reconciliation
• Compliance
• Tax Documentation
• Administrative Support
• Office Administration
• Payroll Processing
• Payroll Policies and Processes
• Administrative Functions
• Reconciliation
• Business Administration
• Management
• Social Work
• Communication
• Computer Literacy
• Employment Contracts
• Finance
• Leadership
• Interpersonal Communications
• IRS Tax Forms
• Employee Onboarding
• Operations Management
• Remittance
• Time Management
• Coordinating
• Detail Oriented
• Payroll Administration

Job areas

• Human Resources
• Finance & Accounting
• Administrative
• Social Services
• Human Resources/Payroll Coordinator
• Human Resources Assistant
• Personnel Clerks
• Payroll and Timekeeping Clerks

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