Marketing & Administrative Specialist - North York

Toronto, ON
Hybrid
Posted Oct 10, 2026
1 position

$48,112–$75,000 / year

Opens an external site

Employment type: Full-time
Experience level: Mid-level · 2+ years
Posting language: English
Working hours: 40 hours per week
Office presence: 4 days per week

Job summary

The specialist will oversee transaction tracking, maintain company databases, and create marketing collateral such as proposals and presentations. They will also handle operational duties including lease paperwork processing, market surveys, and scheduling tenant tours.

Job details

Accelerate your success at Colliers. Why Colliers? As one of Canada’s leading commercial real estate services firms, we are driven by our mission to accelerate success for our people, clients, and communities. A career at Colliers gives you the opportunity to make an impact, advance your career, and collaborate with top-tier talent. Don’t just take our word for it – we’ve been recognized as a top employer on a number of prestigious lists, including Best Workplaces in Canada, Best Workplaces with Most Trusted Executive Teams, among others. **this position is hybrid (4 days on site), based out of our North York, ON office** About you As a Brokerage Project Specialist, you are experienced professional looking to take the next step of your career in commercial real estate! Your background includes delivering exceptional sales support to internal and external clients. In this position, you will be supporting marketing, operational duties and transactional management with a high level of business acumen and entrepreneurial spirit – which means YOU will be an integral part of the team’s success. In this role, you will… Help oversee the team’s transactions, tracking critical dates and regularly updating clients and colleagues Maintain company databases to track prospects and business opportunities Create/format proposals and presentations, collaborating with Colliers Marketing to help curate team marketing collateral Bring a great attitude in learning the business and local marketplace by attending local business and industry events, networking, and participating in client meetings Process executed lease/amendment paperwork, create vouchers, collect pertinent documentation, sending tenant/property eblasts, create market surveys, print tour books, schedule tenant tours, etc. What you’ll bring At least 2+ years of sales or administrative experience in a professional environment (preferably real estate, sales, legal, architectural, construction or related) Adobe Creative Suite (InDesign) experience required Commercial real estate experience is an asset High proficiency in MS Office Suite (Word, Outlook, Excel, PowerPoint) High level of initiative and excellent communications skills, both oral and written Pursuant to the laws regarding job postings in Toronto, ON Colliers is disclosing the following information: Approximate Salary Range for this Role: $48,112/year - $75,000/year Our salary ranges are determined by role, level, and location. The range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the position across all Canada locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Colliers does not use AI-enabled tools to sort or decline applications. All decisions are made by our talent acquisition team. We are creating a talent pipeline for anticipated vacancies. By applying now, you’ll be among the first considered when positions become available. #LI-AS1 #LI-Hybrid What we offer: Innovative projects: Work on cutting-edge initiatives that shape our communities, drive our growth, and make a tangible impact. Career growth: Advance your career and achieve your goals with industry-leading training and development programs. Competitive benefits & compensation: Enjoy a comprehensive and flexible benefits package along with competitive compensation that rewards your contributions and supports your well-being. Collaborative culture: Join our enterprising team where innovation thrives, collaboration is key, and our people are empowered to be their authentic selves and do their best work. Diversity, Equity & Inclusion: Our robust North American Diversity & Inclusion Program features eight Employee Resource Groups (ERGs), where you can connect, learn, and contribute to a diverse and supportive community. Learn more: https://www.collierscanada.com/en-ca/careers/diversity-and-inclusion Global network: Join a global team of 28,000 professionals across 70 countries, where you'll expand your network and learn from experts in a dynamic international community. Accelerate your career and enhance your expertise as you connect and collaborate with top talent around the world. Applicants must be currently authorized to work in Canada on a full-time basis. The employer will not sponsor applicants for work visas. Direct applicants only please, no agencies. Colliers is an equal opportunity employer and values diversity in its workforce. Colliers encourages applications from all qualified individuals and will accommodate applicants' disability-related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process. If you require a disability-related accommodation to participate in the recruitment process, please contact the recruitment team by email at careers@colliers.com.

What you’ll do

Requirements

Candidates must have at least 2 years of sales or administrative experience in a professional environment, with proficiency in MS Office and Adobe InDesign. Strong communication skills and a high level of initiative are required for this role.