Accounts Receivable Administrator

Job summary

The Accounts Receivable Administrator is responsible for managing and administering tenant receivables for a portfolio of real estate properties. Key tasks include performing financial transactions, conducting collection calls, and reconciling tenant accounts.

Job details

Colonnade BridgePort (www.colonnadebridgeport.ca) is a leading real estate investment, management and development company in Ottawa, with a growing presence across Ontario, New Brunswick, Nova Scotia, and PEI. We provide investment management, asset management, property management, leasing and development services. Our continued expansion into Québec has created an opportunity for a full-time, Bilingual Accounts Receivable Administrator at our Ottawa office. ACCOUNTS RECEIVABLE ADMINISTRATOR (BILINGUAL, French & English) Reporting to the Accounts Receivable Supervisor, the Accounts Receivable Administrator is responsible for managing and administering tenant receivables for a portfolio of real estate properties on behalf of third-party owners. The successful candidate will be focused on high quality, detailed work based on established, standard guidelines and procedures; precise, consistent work output is essential. Responsibilities: * Prepare detailed accounts receivable reports and supporting commentary relating to all outstanding balances in the monthly reports. * Perform day to day financial transactions including verifying, posting, and recording accounts receivable data. * Apply received payments. * Perform collection calls and follow up on late payments. * Arrange for payment of outstanding and late accounts. * Maintain accounts receivable customer files and records. * Enter lease information into the accounting system for lease payment schedules associated with new leases, renewals, and amendments. * Prepare and send initial lease payment schedules to new tenants. * Perform ongoing reviews, management and reconciliation of tenant accounts concerning to debit and credit balances. * Investigate collection problems and advise customers on corporate A/R policies and procedures. * Investigate and resolve billing discrepancies or misapplied transactions. * Respond to tenant inquiries. * Complete bank deposits and deliver to bank(s) as required. * Other duties as reasonably required. The above statements reflect the general details considered necessary to describe functions of the job and shall not be construed as a detailed description of all work requirements that may be inherent in the job. Qualifications: * Post-Secondary Degree or Diploma in Accounting, or 1-3 years of experience in an Accounts Receivable position * Fluently bilingual (English & French) is required. * Strong analytical, organizational, communication, and interpersonal skills * Experience using the ERP Yardi is an asset * Advanced proficiency in Microsoft Office, including Microsoft Word, Excel, and Outlook * Experience with accounting software required - Yardi Voyager Property Management software preferred * Access to own transportation is an asset Compensation: $45,000 - $50,000 base salary Eligible for annual discretionary bonus Commitment to our People We are committed to creating a positive experience for our employees. We work hard at Colonnade BridgePort and have fun while doing it! Our employees enjoy participating in sports tournaments, BBQ’s, potlucks, prize draws, holiday parties and more! The successful candidate can expect the following perks and benefits: * Three weeks’ annual starting paid vacation; three days personal and five sick paid days annually. * Hybrid working environment (position dependent, alternative may be offered). * Comprehensive benefits plan that includes health, dental, vision, and disability coverage (cost shared by company and employee). * RRSP matching program. * Professional development (up to two paid courses per year). * Holiday office closure between Christmas and New Year’s, summer hours (position dependent, alternative may be offered). To learn more about our commitment to our community and sustainability, click here [https://colonnadebridgeport.ca/environmental-social-governance/]. Colonnade BridgePort acknowledges that teams with diverse backgrounds and perspectives can bring about innovative solutions and ideas. Therefore, we welcome and encourage qualified applications from people of all gender identities, visible minorities, Indiginous persons, and people with disabilities. Accommodation is available on request for candidates taking part in all aspects of the selection process. To request an accommodation, please email people @colonnadebridgeport.ca [people@colonnadebridgeport.ca]. We thank all interested applicants; however, only those under consideration will be contacted.

What you’ll do

The Accounts Receivable Administrator is responsible for managing and administering tenant receivables for a portfolio of real estate properties. Key tasks include performing financial transactions, conducting collection calls, and reconciling tenant accounts.

Requirements

Candidates must have a post-secondary degree or diploma in accounting or 1-3 years of relevant experience. Fluency in both English and French is required, along with proficiency in Microsoft Office and accounting software.

Benefits

• Paid vacation • Personal days • Sick days • Health insurance • Dental insurance • Vision insurance • Disability coverage • RRSP matching program • Professional development • Holiday office closure

Listed skills

• Collections · Preferred
• interpersonal skills · Preferred
• Microsoft Excel · Preferred
• Accounts receivable · Preferred
• Microsoft Office · Preferred
• Microsoft Word · Preferred
• Communication Skills · Preferred
• Billing · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts receivable
• Financial transactions
• Collections
• Reconciliation
• Billing
• Yardi
• Microsoft Office
• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Analytical skills
• Organizational skills
• Communication skills
• Interpersonal skills
• Bilingual
• Environmental Social And Corporate Governance (ESG)
• Yardi (Property Management Software)
• Accounts Receivable
• Accounting
• Accounting Software
• Asset Management
• Deposit Accounts
• Multilingualism
• Management
• English Language
• Property Management
• French Language
• Investment Management
• Innovation
• Interpersonal Communications
• Organizational Communications
• Real Estate
• Real Estate Investments
• Tournaments

Job areas

• Finance & Accounting
• Administrative
• Management & Leadership
• Accounts Receivable Administrator
• Accounts Payable / Receivable Clerk
• Accounting Associate Professionals
• Bookkeeping, Accounting, and Auditing Clerks