Events Coordinator

Job summary

As an Events Coordinator, you’ll work closely with the VP Events to plan and execute ACE UBC’s major events, including our workshop and invitationals in early spring. You’ll help manage logistics, timelines, communications, and day-of coordination to ensure everything runs smoothly. Our team will also be travelling to Toronto for nationals. Events Coordinators will help coordinate flights and are also expected to compete as delegates. This is a great opportunity for someone who is organized, proactive, and eager to take on leadership in a fast-paced, team-oriented environment. You’ll gain rea…

Job details

As an Events Coordinator, you’ll work closely with the VP Events to plan and execute ACE UBC’s major events, including our workshop and invitationals in early spring. You’ll help manage logistics, timelines, communications, and day-of coordination to ensure everything runs smoothly. Our team will also be travelling to Toronto for nationals. Events Coordinators will help coordinate flights and are also expected to compete as delegates. This is a great opportunity for someone who is organized, proactive, and eager to take on leadership in a fast-paced, team-oriented environment. You’ll gain real-world experience in event planning, national-level coordination, and professional development. \n Time Commitment 2-5 hours per week Term of Employment July 2026-March 2027 Responsibilities Support the planning and execution of our workshop and ACE invitationals Coordinate across ACE teams (e.g. Marketing, Finance, External, etc.) to align on logistics, timelines, and communications leading up to each event Assist with day-of coordination to ensure events run smoothly Help coordinate travel logistics for ACE Nationals in Toronto (January 2027) Compete and train for the ACE Nationals Case Competition and Conference Attend weekly training sessions, consisting of in-depth workshops on technical skills and public speaking, practice cases, and formal mock competitions Attend ACE Nationals in Toronto (January 2027) Qualifications Strong interpersonal skills Strong written and verbal communication skills Excellent organizational and time management abilities Public speaking abilities Eagerness and a curiosity to learn Previous casing experience is an asset, but not required Comfortable collaborating across teams and managing multiple priorities Proficiency with Microsoft Excel is an asset Previous experience in event planning is an asset \n Submit the following information by July 18th, 2026 at 11:59 PDT in a single PDF named as Events_Coordinator_LASTNAME_Firstname.pdf A one-paged resume outlining your most relevant experiences A cover letter describing: Why do you want to be involved in ACE UBC? Why do you think you would be an excellent candidate for the position? What previous event planning experience do you have that would be an asset for this position? Please contact Hannah Murphy (Hannah.murphy@cus.ca) and/or Joshua Song (Joshua.song@cus.ca) if you have any additional questions or concerns.

What you’ll do

Plan and execute major events including workshops and invitationals while managing logistics and timelines. Coordinate travel and compete as a delegate for the ACE Nationals in Toronto.

Requirements

Candidates should possess strong communication, organizational, and public speaking skills. Proficiency in Microsoft Excel and previous experience in event planning or casing are considered assets.

Listed skills

• Microsoft · Preferred
• Organized · Preferred
• Leadership · Preferred
• Teams · Preferred
• Microsoft Excel · Preferred
• Planning · Preferred
• Communication · Preferred
• Logistics · Preferred
• Eager · Preferred
• Time · Preferred
• Communication Skills · Preferred
• coordination · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Event Planning
• Logistics Management
• Interpersonal Skills
• Written Communication
• Verbal Communication
• Organizational Skills
• Time Management
• Public Speaking
• Collaboration
• Microsoft Excel
• Casing
• Project Coordination