Receptionist (6 months Placement)

Job summary

The receptionist will provide administrative support, including document preparation, meeting logistics, and data entry. They will also serve as the primary point of contact for visitors, manage multi-line phones, and assist with social media and internal communications.

Job details

About Community Living Greater Sudbury (CLGS) At CLGS, we walk alongside individuals, providing support that fosters inclusion, growth, and helps them to live their best lives. As a non-profit, we are deeply committed to empowering people and inspiring possibilities in all that we do. Position Summary As the Receptionist – Administrative Employment Supports, you’ll be the welcoming face and friendly voice of CLGS. You’ll play a key role in supporting our office operations while providing crucial administrative assistance across departments. This is an excellent opportunity for someone passionate about accessibility, communication, and making a difference in the lives of others. Key Responsibilities 🛠 Administrative Support Prepare and organize agendas, meeting minutes, and materials Perform document formatting, proofing, and binder preparation Arrange travel accommodations and meeting logistics Assist with document creation: reports, letters, memos Coordinate mailouts, scanning, photocopying, and data entry 📞 Front Desk & Reception Greet visitors and answer inquiries with professionalism and care Manage multi-line phones, direct calls, and relay messages Process incoming/outgoing mail and accept deliveries Maintain a tidy and welcoming reception area Distribute office tech (keyboards, monitors, etc.) and track inventory 💬 Communications & Social Media Assist with creating announcements and social media content Coordinate internal messages and support digital communication Collaborate with the Employment Supports Team on visual content Qualifications & Skills 🎓 Education & Experience Required: Secondary school completion Asset: Diploma in Business Administration or related field Prior experience in a receptionist or administrative support role Familiarity with MS Outlook, Word, and basic office equipment 🧠 Core Competencies Strong verbal and written communication skills Excellent organization and time-management Attention to detail and ability to multi-task Ability to maintain confidentiality and professionalism Basic understanding of inclusive communication and customer service Bilingualism (French/English) is considered an asset Accessibility & Workplace Supports CLGS is committed to creating an inclusive and supportive workplace for people of all abilities. Accommodations, job coaching, and adaptive tools are available for onboarding and ongoing success. What We Offer A values-driven, inclusive work environment Opportunities for professional development Purposeful work that impacts people’s lives directly Training and mentorship in reception, communication, and administration Competitive compensation and benefits

What you’ll do

The receptionist will provide administrative support, including document preparation, meeting logistics, and data entry. They will also serve as the primary point of contact for visitors, manage multi-line phones, and assist with social media and internal communications.

Requirements

Candidates must have completed secondary school and possess strong verbal and written communication skills. Proficiency in MS Outlook, Word, and basic office equipment is required, while a business administration diploma is considered an asset.

Benefits

• Professional development • Training and mentorship • Competitive compensation

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Organization · Preferred
• Administrative Support · Preferred
• Communication · Preferred
• Multi-Tasking · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Reception
• Communication
• Organization
• Time-management
• Data entry
• Customer service
• Microsoft Outlook
• Microsoft Word
• Social media management
• Document formatting
• Proofreading
• Multi-tasking
• Confidentiality
• Inclusive communication
• Office Equipment
• Administrative Support
• Digital Communications
• Workplace Inclusivity
• Professionalism
• Bilingual (French/English)
• Social Media Content
• Business Administration
• Customer Service
• Data Entry
• Document Formatting
• Taking Meeting Minutes
• Memos
• Mentorship
• Multitasking
• Operations
• Coaching
• Time Management
• Travel Arrangements
• Customer Inquiries
• Detail Oriented

Job areas

• Administrative
• Customer Service & Support
• Social Services
• Receptionist
• Receptionists (general)
• Receptionists and Information Clerks