Records Management Technician

Job summary

The Records Management Technician will maintain and audit aircraft maintenance records and tracking systems to ensure regulatory compliance. They will also guide team members on documentation practices and manage archiving systems for technical data.

Job details

At Coulson Aviation, we're proud to provide skilled employment opportunities in Port Alberni while supporting wildfire response operations around the world. From our headquarters on Vancouver Island, our team helps keep communities safe through industry-leading aerial firefighting operations across Canada, the United States, Australia, and Chile. As our company continues to grow, we are looking for a Records Management Technician to join our Technical Records team in Port Alberni. This full-time onsite position offers the opportunity to build a rewarding long-term career close to home while working as part of a collaborative local team at one of the Alberni Valley's largest and fastest-growing employers. WHY JOIN COULSON AVIATION? * Company-paid health and dental benefits. * 5% employer matching pension plan. * Monday – Friday schedule. * Opportunities for training and career development. * Supportive team environment. * The opportunity to contribute to operations that help protect communities around the world. WHAT YOU’LL DO: * Review and verify aircraft journey logbook pages for accuracy. * Keep aircraft records up to date and organized. * Maintain our computer-based maintenance tracking system for all aircraft and components. * Audit records to ensure compliance with company and regulatory standards. * Guide team members on proper documentation practices. * Follow up on corrections and missing information with maintenance crews. * Research and retrieve records using information systems. * Manage archiving systems and lifecycle procedures for records. * Stay on top of regulatory updates and OEM instructions. * Enter Service Bulletins, Airworthiness Directives, and technical data into tracking software. * Control heavy maintenance records for and ensure they are compliant with company technical records standards. * Drive improvements in technical records management. WHAT YOU’LL BRING: * Minimum two (2) years’ experience using MS Office, with emphasis on Excel, Outlook, and Word. * Keen eye for detail and a commitment to accuracy. * Able to work independently and within a team environment. * Able to learn and adapt quickly. We recognize that strong candidates do not always come from traditional backgrounds. Transferable skills, practical experience, and a willingness to learn are highly valued at Coulson Aviation. Training and development may be available for the right candidate. If you meet many of the qualifications and are excited about the opportunity, we encourage you to apply. We support diversity, equity, and a workplace that is free from harassment and discrimination. We are committed to providing accommodation for people with disabilities. If you require accommodation through any element of the job application process, please notify us and we will work with you to meet your needs.

What you’ll do

The Records Management Technician will maintain and audit aircraft maintenance records and tracking systems to ensure regulatory compliance. They will also guide team members on documentation practices and manage archiving systems for technical data.

Requirements

Candidates must have at least two years of experience with MS Office, specifically Excel, Outlook, and Word. A keen eye for detail and the ability to work both independently and within a team are essential.

Benefits

• Health insurance
• Dental benefits
• Employer matching pension plan
• Training and career development

Listed skills

• Data entry · Preferred
• Regulatory Compliance · Preferred
• Technical Documentation · Preferred
• MS-Office · Preferred
• Microsoft Excel · Preferred
• Microsoft Outlook · Preferred
• Microsoft Word · Preferred
• Attention to detail · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Records management
• Aircraft logbook verification
• Maintenance tracking systems
• Data entry
• Regulatory compliance
• Technical documentation
• MS Office
• Excel
• Outlook
• Word
• Attention to detail
• Auditing
• Information systems management
• Management
• Operations
• Information Systems
• Training And Development
• Microsoft Excel
• Microsoft Outlook
• Transferable Skills Analysis
• Research
• Willingness To Learn
• Data Recording
• Airworthiness
• Aircraft Records
• Technical Records
• Aerial Firefighting

Job areas

• Administrative
• Transportation
• Engineering
• Logistics
• Records Management Technician
• Human Resources Clerk / Technician
• Personnel Clerks
• Human Resources Assistants, Except Payroll and Timekeeping

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