Administrative Assistant

Job summary

The administrative assistant will coordinate office information flow, manage schedules, and handle correspondence. They are also responsible for maintaining office inventory, recording meeting minutes, and performing data entry tasks.

Job details

Overview Languages English Education Secondary (high) school graduation certificate Experience 7 months to less than 1 year On site Work must be completed at the physical location. There is no option to work remotely. Responsibilities Tasks Arrange and co-ordinate seminars, conferences, etc. Coordinate the flow of information within the team Open and distribute mail and other materials Record and prepare minutes of meetings, seminars and conferences Determine and establish office procedures and routines Schedule and confirm appointments Answer telephone and relay telephone calls and messages Answer electronic enquiries Compile data, statistics and other information Order office supplies and maintain inventory Greet people and direct them to contacts or service areas Set up and maintain manual and computerized information filing systems Type and proofread correspondence, forms and other documents Perform data entry Experience and specialization Computer and technology knowledge MS Excel MS Outlook MS Word Electronic scheduler MS Office Electronic mail Technical terminology Business Area of specialization Correspondence Reports and records Contracts Invoices Charts, tables, graphs and diagrams Additional information Work conditions and physical capabilities Ability to work independently Fast-paced environment Work under pressure Attention to detail Personal suitability Ability to multitask Excellent oral communication Excellent written communication Flexibility Organized Team player Accurate Client focus Reliability Time management

What you’ll do

The administrative assistant will coordinate office information flow, manage schedules, and handle correspondence. They are also responsible for maintaining office inventory, recording meeting minutes, and performing data entry tasks.

Requirements

Candidates must have a secondary school graduation certificate and between 7 months to 1 year of experience. Proficiency in MS Office suite and strong organizational and communication skills are required.

Listed skills

• Time management · Preferred
• Attention to detail · Preferred
• Team player · Preferred
• Communication · Preferred
• Multitasking · Preferred
• Data entry · Preferred
• Inventory management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Ms Excel
• Ms Outlook
• Ms Word
• Electronic scheduler
• Data entry
• Proofreading
• Inventory management
• Meeting minutes
• Office procedures
• Communication
• Multitasking
• Time management
• Client focus
• Attention to detail
• Team player

Job areas

• Administrative
• Manufacturing