Photography & Digital Asset Coordinator

Photography & Digital Asset Coordinator Starts: ASAP Duration: 18 weeks, approx. 37 hrs/week Onsite, 3-4 days in office (Liberty Village) Rate: $28-30/hr. Our client, an education-focused crafts company, is seeking a Photography & Digital Asset Coordinator to support their creative team on a freelance basis. Working onsite 3-4 days per week, this role is responsible for coordinating photoshoot logistics, managing photography assets, and maintaining digital asset organization to ensure seamless content production and accessibility. Roles & Responsibilities: Coordinate all photography pre-production activities, including booking locations and talent, creating shot lists, sourcing props, and ordering products. Ensure photo shoots run smoothly by preparing materials, managing schedules, and maintaining organized workspaces. Communicate photography schedules, updates, and changes with internal teams and external contractors. Manage inventory and organization of props, equipment, and photography supplies, ensuring accurate warehouse catalog records. Coordinate product photography requests, oversee asset delivery timelines, and maintain asset archives. Track digital assets through all stages of production and delivery, following up with stakeholders as needed. Maintain file naming conventions, folder structures, and asset archiving standards. Upload, organize, tag, and manage assets within the Digital Asset Management (DAM) system. Collect and maintain metadata to improve asset searchability and accessibility. Train users on DAM processes, best practices, and new platform features. Support retailers and clients by converting digital assets into required formats and specifications. Skills & Qualifications Experience coordinating photography shoots, creative productions, or digital asset management. Strong organizational skills with excellent attention to detail. Knowledge of Digital Asset Management (DAM) systems and metadata best practices. Ability to manage multiple projects, deadlines, and stakeholders simultaneously. Experience maintaining inventory, props, equipment, and production schedules. Strong communication and collaboration skills. Proficiency with file management, digital archiving, and image formatting/conversion. Familiarity with photography workflows and asset production processes. Ability to work onsite in a fast-paced, team-oriented environment. In this position, you may have access to client or customer systems, confidential and/or proprietary information or data. This position is onsite and requires you to work closely with other individuals in a collaborative team environment. Email Your Resume In Word To [email protected] Looking forward to receiving your resume through our website and going over the position with you. Clicking apply is the best way to apply. Please do NOT change the email subject line in any way. You must keep the JobID: linkedin : NP8-1995506L933 -- in the email subject line for your application to be considered. Natalie Panetta - Recruitment Strategist This is a new role. This job was first posted by Creative Circle on 08/23/2026 and applications will be accepted on an ongoing basis until the position is filled or closed. Everforth Creative Circle ULC is an Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to age, ancestry, colour, race, citizenship, ethnic origin, place of origin, creed, disability, family status, marital status, sex, sexual orientation, gender identity, gender expression, record of offences and/or any other ground protected by applicable law. Our hiring process includes AI screening for keywords and minimum qualifications. Recruiters review all results. If you require accommodation in the application process on the basis of a disability or any other ground protected by applicable law, please contact a member of our Human Resources team at [email protected] or your Everforth Creative Circle Recruiter to make arrangements. Copyright © 2026 Everforth, Inc. All rights reserved.

Coordinate photography pre-production logistics, including booking talent and sourcing props, to ensure smooth shoot execution. Manage the end-to-end lifecycle of digital assets within a DAM system, including tagging, archiving, and metadata maintenance.

Requires experience in photography coordination or digital asset management with strong organizational skills and attention to detail. Proficiency in DAM systems, image formatting, and managing production schedules is essential.

• Project managementPreferred
• Inventory managementPreferred

Identified from the job description. Confirm important requirements above.

• Photography Coordination
• Digital Asset Management
• Pre-production Planning
• Metadata Management
• Inventory Management
• File Naming Conventions
• Image Formatting
• Stakeholder Communication
• Project Management
• Digital Archiving
• Shot List Creation
• DAM Systems

• Creative & Media
• Art & Design
• Marketing
• Administrative

Minimum experience

2+ years

Apply by

Sep 23, 2026

Posting language

English

Working hours

37 hours per week

Office presence

4 days per week

Seniority

Not Applicable

Application method

Direct apply is available