Project Coordinator

Agency Critical Mass Job Function Projects and Performance Improvement Job Subfunction Project and Program Management Job Description Critical Mass is looking for a motivated and detail-oriented Project Coordinator to come and join the team. This is an ideal role for someone early in their project management career who is eager to learn, highly organised, and a strong communicator. You Will Support the planning and delivery of projects, including scheduling, meeting coordination, and documentation Take clear meeting notes and share updates with internal teams and clients Assist in managing small-scale projects, with guidance from senior team members Help track project budgets, timelines, and overall progress Maintain project documentation and ensure information is easy to access and understand Communicate regularly with stakeholders through status reports, emails, and meetings Escalate risks or issues proactively to ensure smooth project delivery Support client onboarding and project intake processes Contribute to project management processes alongside senior team members Gradually take ownership of smaller projects from start to finish Support budget tracking and reporting Participate in project reviews and continuous improvement initiatives Learn how to scope projects, plan resources, and deliver against client goals You Have Strong verbal and written communication skills A positive, proactive attitude with a willingness to learn Good organisational skills and attention to detail Basic understanding of project management principles Familiarity with collaboration tools such as Jira, Confluence, Teams, or similar Proficiency in Microsoft Office (Excel, Word, PowerPoint) What We Offer Global maternity and parental leave Competitive benefits packages Vacation, compassionate leave, wellness days, and flex days Diversity and Inclusion Board with 12 affinity groups Internal learning and development programs Enterprise-wide employee discounts Nice To Have Exposure to project management or resource planning tools (e.g. Smartsheet) Interest in digital, media, or technology-driven projects Toronto $60,000-$65,000 Omnicom’s policy requires employees to work in the office for a minimum of three days a week, unless additional in-office days are directed by their agency or manager. Our objective is to increase this requirement over time, and many of our agencies as well as Omnicom’s corporate group already require five days of in-office attendance. Omnicom is committed to hiring and developing exceptional talent. We agree that talent is uniquely distributed, and we’re focused on developing inclusive teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join us—we look forward to getting to know you. We will process your personal data in accordance with our Recruitment Privacy Notice. Link to Recruitment Privacy Notice: https://www.omc.com/privacy-notice/ , Toronto $60,000-$65,000

The Project Coordinator will support the planning and delivery of projects, including scheduling and documentation. They will assist in managing small-scale projects and communicate regularly with stakeholders.

Candidates should have strong verbal and written communication skills, a proactive attitude, and good organisational skills. A basic understanding of project management principles and familiarity with collaboration tools is also preferred.

• Global Maternity and Parental Leave • Competitive Benefits Packages • Vacation • Compassionate Leave • Wellness Days • Flex Days

Identified from the job description. Confirm important requirements above.

• Communication Skills
• Organisational Skills
• Attention to Detail
• Project Management Principles
• Collaboration Tools
• Microsoft Office

Minimum experience

0+ years

Apply by

Aug 13, 2026