Warranty Administration

Job summary

Process, review, submit, track, and reconcile Ford warranty claims, ensuring repair orders and supporting documentation are accurate and compliant. Follow up on rejected or unpaid claims, resolve discrepancies, maintain records, support month-end accounting, and coordinate with dealership departments and Ford representatives.

Job details

About The Role We are seeking an experienced and detail-oriented Warranty Administrator to join our Service Department. The successful candidate will be responsible for accurately processing, submitting, tracking, and reconciling warranty claims while ensuring compliance with Ford Motor Company warranty policies and procedures. Experience with Reynolds Ignite and Ford warranty administration is strongly preferred. This position is ideal for someone who understands dealership service operations, has exceptional attention to detail, and can effectively manage claims from initial repair order through final payment. Key Responsibilities Process and submit Ford warranty claims accurately and in a timely manner. Review repair orders for completeness, accuracy, proper coding, documentation, and required supporting information. Ensure warranty claims comply with Ford warranty policies, procedures, and documentation requirements. Verify labour operations, parts, sublet, causal parts, and other claim components before submission. The Ideal Candidate The ideal candidate will have hands-on Ford warranty administration experience, a strong working knowledge of Reynolds Ignite, and a proven ability to maximize warranty recovery while maintaining accurate and compliant claims. Experience with other OEM warranty systems and dealership management systems will also be considered. If you are an organized, detail-oriented warranty professional who takes pride in getting claims right the first time, we want to hear from you. Apply today! Monitor submitted claims and follow up on rejected, returned, or unpaid claims. Research and resolve claim discrepancies and warranty rejections. Maintain accurate warranty records and documentation. Reconcile warranty receivables and assist with month-end warranty accounting. Work closely with Service Advisors, Technicians, Parts, and Management to ensure warranty claims are properly documented. Communicate with Ford warranty representatives when clarification or assistance is required. Stay current with changes to Ford warranty programs, policies, and procedures. Identify opportunities to reduce claim errors and improve warranty recovery. Perform other administrative duties related to warranty and service operations as required. Qualifications Previous experience as a Warranty Administrator in an automotive dealership is preferred. Ford warranty experience is strongly preferred. Experience using Reynolds Ignite is strongly preferred. Strong understanding of dealership repair orders, labour operations, parts, and warranty claim procedures. Excellent attention to detail and organizational skills. Strong computer skills and ability to learn dealership software and manufacturer systems. Ability to work independently while collaborating effectively with Service and Parts departments. Strong written and verbal communication skills. Ability to manage multiple priorities and meet deadlines. High level of accuracy, accountability, and professionalism.

What you’ll do

Process, review, submit, track, and reconcile Ford warranty claims, ensuring repair orders and supporting documentation are accurate and compliant. Follow up on rejected or unpaid claims, resolve discrepancies, maintain records, support month-end accounting, and coordinate with dealership departments and Ford representatives.

Requirements

Previous automotive dealership warranty administration experience is preferred, with Ford warranty experience and Reynolds Ignite proficiency strongly preferred. Candidates should understand repair orders, labor operations, parts, and warranty procedures, and demonstrate accuracy, organization, communication, computer skills, and the ability to manage priorities independently and collaboratively.

Listed skills

• Attention to detail · Preferred
• Organization · Preferred
• Time management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Ford Warranty Administration
• Warranty Claim Processing
• Reynolds Ignite
• Repair Order Review
• Warranty Compliance
• Claim Reconciliation
• Warranty Receivables
• Claim Discrepancy Resolution
• Dealership Service Operations
• Parts and Labor Operations
• Documentation Management
• Attention to Detail
• Organization
• Written and Verbal Communication
• Time Management
• Cross-Department Collaboration

Job areas

• Administrative
• Finance & Accounting
• Customer Service & Support
• Manufacturing

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