Accounts Payable Clerk

Job summary

Process supplier invoices, payment requests, employee expense claims, and payments while ensuring accuracy, timeliness, and compliance with institutional policies and financial controls. Manage inquiries and invoice workflows, resolve account and payment issues, reconcile supplier accounts, support period-end reporting, and contribute to process improvements.

Job details

Position Details Position Information Position Title Accounts Payable Clerk Research Project Department/Unit Financial Services Location Halifax, Nova Scotia, Canada Posting Number S366-26 Employee Group NSGEU Local 77 Position Type Term Duration of Contract (if applicable) 2 years Employment Type Full Time Full-time Equivalency (FTE) 1.0 Salary $27.60 - $34.94 per hour ($46,645- $59,042 per annum based on 32.5 hours per week) Classification C5 Provisional Statement This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role. About Dalhousie University Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018. Job Summary Dalhousie Financial Services strives to provide the highest quality financial services and information to ensure the effective stewardship of University assets to the benefit of students and scholarly activities. Financial Services is a core service unit of the University, providing services in areas of financial accounting, budgeting, procurement, payroll, cash management, and financial systems and policies. Reporting to the Manager, Accounts Payable the Accounts Payable Clerk plays a key role in ensuring timely, accurate, and compliant processing of supplier payments and expense reimbursements in alignment with public sector and institutional policies. Key Responsibilities Administer Accounts Payable inquiries and shared mailboxes; triage, prioritize, and categorize requests to ensure timely and accurate resolution. Review, verify, and process supplier invoices, payment requests, and employee expense claims in accordance with established policies and procedures. Monitor invoice workflows, route invoices for processing, investigate discrepancies, and collaborate with suppliers and internal stakeholders to resolve payment and account issues. Prepare and process payments, including international transactions, while ensuring accuracy, timeliness, and compliance with financial controls. Reconcile supplier accounts, support month-end and year-end activities, and assist with financial reporting and accrual processes. Serve as the primary point of contact for supplier, claimant, and departmental inquiries regarding accounts payable processes, payment status, discrepancies, expense claims, and related issue resolution; contribute to continuous improvement initiatives through process automation, system enhancements, quality assurance activities, and the development of procedures and training resources. Note The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work from within Nova Scotia) as agreed by all parties based on operational requirements and university guidelines. Required Qualifications Business/Office Administration program with at least three years’ work experience in a high-volume accounts payable environment, with a strong customer service background (or equivalent combination of training and experience). Proficiency in MS Office applications, specifically Excel. Ability to prioritize and meet demands in a high volume, deadline-driven environment with strong attention to detail. Demonstrated professionalism, and excellent interpersonal and communication (verbal and written) skills. Assets Experience working in an automated procurement to payment system. Job Competencies The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies, in particular: Respect & Inclusion Adaptability Knowledge & Thinking Skills Communication Service Additional Information Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program. Application Consideration Non-probationary bargaining unit employees ( NSGEU local 77) are given priority consideration. All other applications will be considered when there is no qualified candidate from the bargaining unit. We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture. Diversity Statement Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please review our Employment Equity information. If you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewed here . Posting Detail Information Number of Vacancies 1 Open Date 11/05/2026 Close Date 11/13/2026 Open Until Filled No Special Instructions to Applicant Quick Link for Direct Access to Posting https://dal.peopleadmin.ca/postings/22455

What you’ll do

Process supplier invoices, payment requests, employee expense claims, and payments while ensuring accuracy, timeliness, and compliance with institutional policies and financial controls. Manage inquiries and invoice workflows, resolve account and payment issues, reconcile supplier accounts, support period-end reporting, and contribute to process improvements.

Requirements

Requires a Business or Office Administration program and at least three years of experience in a high-volume accounts payable environment, or an equivalent combination of training and experience. Candidates must be proficient in Microsoft Office, particularly Excel, and demonstrate strong customer service, prioritization, attention to detail, professionalism, and communication skills.

Benefits

• Defined Benefit Pension Plan
• Health Plan
• Dental Plan
• Health Spending Account
• Employee and Family Assistance Program
• Tuition Assistance Program

Listed skills

• Payment Processing · Preferred
• Customer service · Preferred
• Microsoft Excel · Preferred
• Microsoft Office · Preferred
• Financial Reporting · Preferred
• Attention to detail · Preferred
• Process Improvement · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts Payable
• Invoice Processing
• Expense Reimbursements
• Supplier Account Reconciliation
• Payment Processing
• International Payments
• Customer Service
• Microsoft Excel
• Microsoft Office
• Financial Reporting
• Accrual Processing
• Workflow Management
• Discrepancy Resolution
• Attention to Detail
• Written and Verbal Communication
• Process Improvement

Job areas

• Finance & Accounting
• Administrative
• Customer Service & Support
• Education

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