Project Administrator

Job summary

Process payroll-related tasks, enter timesheets and invoices, generate client LEMs, and maintain employee, subcontractor, cost-coding, and attendance records. Coordinate travel and camp bookings, handle general office and documentation duties, and complete accurate, high-volume data entry to meet deadlines.

Job details

At DCM, we deliver integrated industrial construction, maintenance, and turn-around services. With a tremendous depth of knowledge, extensive experience and demonstrated success in many markets across Canada and internationally, we build lasting partnerships with clients. Our mission is to be an industry leader by creating a family of talented individuals in a culture of innovation, safety, quality, efficiency and fun. We are proud to work with talented and qualified employees who bring a variety of skills to our group, as these skills contribute directly to the growth and success of our business. Main Responsibilities Perform payroll related tasks for unionized and/or non-unionized environments Entering daily timesheets and creating client LEMs Maintain records for all subcontractors and employees Logistic duties such as flight bookings and camp bookings General office duties Verifying cost coding in the client database, as well as the internal database Daily force reporting/attendance tracking Material and Third Party Invoice Entry for LEM generation High attention to detail and ability to complete a high volume of data entry while maintaining tight deadlines Assist with Turnover and HSE documentation; scanning documents etc Perform other related functions as required by Management Knowledge & Experience Past experience in time entry in a construction-related environment is required Experience in MS365 suite specifically Excel, SharePoint, Teams, and Outlook would be considered an asset. Experience with Time Entry software Experience coordinating logistics would be considered an asset Must be able to work independently and in a team environment to meet deadlines On-site experience would be considered an asset Required Skills High School Diploma; equivalency considered An administrative certificate would be considered an asset An equivalent combination of education and work experience would be considered an asset Energetic and team-oriented Highly motivated individual who takes initiative and drives tasks to completion Strong analytical thinking skills Ability to produce quality work while reaching deadlines Close attention to detail and can work well under pressure and with other departments across the organization. Strong organizational skills with a focus on accuracy Have excellent communication skills in verbal and written English WORKING CONDITIONS Shift Cycle: 14&7 Day Shift Travel is required Camp accommodations Ability to meet and maintain site access requirements

What you’ll do

Process payroll-related tasks, enter timesheets and invoices, generate client LEMs, and maintain employee, subcontractor, cost-coding, and attendance records. Coordinate travel and camp bookings, handle general office and documentation duties, and complete accurate, high-volume data entry to meet deadlines.

Requirements

A high school diploma or equivalent is required, and prior time-entry experience in a construction-related environment is required. The role calls for strong organization, accuracy, communication, analytical thinking, and the ability to work independently and collaboratively; experience with Microsoft 365, time-entry software, logistics coordination, or on-site work is an asset.

Listed skills

• Microsoft Teams · Preferred
• Microsoft Excel · Preferred
• SharePoint · Preferred
• Data entry · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Payroll Processing
• Timesheet Entry
• Client LEM Generation
• Subcontractor and Employee Records Management
• Travel and Camp Logistics
• Cost Coding
• Attendance Tracking
• Invoice Entry
• Data Entry
• Turnover Documentation
• HSE Documentation
• Microsoft Excel
• SharePoint
• Microsoft Teams
• Microsoft Outlook
• Time Entry Software

Job areas

• Administrative
• Construction
• Logistics
• Finance & Accounting
• Security & Safety

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