Purchase Order Coordinator, Origins (Contract)

Job summary

Create, update, track, distribute, and close purchase orders in D365, ensuring approvals and procurement policies are followed. Coordinate with vendors and internal teams on confirmations, deliveries, invoice reconciliation, discrepancies, and accurate records.

Job details

PURCHASE ORDER COORDINATOR, ORIGINS Origins was founded in 1990 with a simple yet groundbreaking commitment—to respect and care for the well-being of people and the planet. More than a tagline, it was a way of thinking and acting that continues to guide everything we do as a brand. We combine the highest-quality ingredients from nature plus non-toxic alternatives and advanced science to create, high-performance formulas that our customers can trust. We strive to reduce our impact on the planet through our packaging design, manufacturing operations and even how we design new stores. WHAT WE'RE LOOKING FOR We’re looking for a PO Creator, Origins, who will join us on a 1 year contract, to manage the end-to-end purchase order process, including PO creation, updates, approvals and close-out for our team. This is a three day in office hybrid role, based out of our Liberty Village office. PAY RANGE The anticipated base salary for this position is $55,000 - $65,000. Exact salary depends on several factors such as experience, skills, education, and budget. Salary range may vary based on geographic location. WHAT YOU'D BE DOING IN THIS ROLE Create & Process POs: Generate, verify, and input purchase orders into enterprise systems (D365). Reconcile & Track: Monitor order status, match invoices to receiving documents, and reconcile discrepancies with vendors or internal finance teams. Vendor Communication: Act as the primary point of contact for suppliers regarding order confirmations, shipping updates, and delivery timelines. PO Distribution & Follow-Up: Follow up with vendors to confirm receipt of purchase orders, providing copies of POs. Policy Compliance: Ensure all purchases follow company procurement rules, budget guidelines, and auditing standards. Coordinate with internal stakeholders to ensure POs are raised and approved in a timely manner. Record Keeping: Maintain up-to-date filing systems, logs, and spending reports for internal audits and project trackers. SKILLS AND QUALIFICATIONS NEEDED TO GET THE JOB DONE Strong ability to manage multiple requests, deadlines, and high volumes of paperwork or digital data. Working knowledge of ERP/procurement systems (D365) and Microsoft Excel Strong attention to detail with a high accuracy in checking item numbers, pricing, quantities Clear verbal and written skills to coordinate smoothly across departments (Finance, Procurement, Logistics) Post-Secondary education: College Diploma, or a Bachelor's Degree in business and/or any related field is required. 1-2 years of experience in a similar role. WANT TO JOIN US? Thank you for reading the whole thing! If you liked what you heard, kindly send us your resume. We really appreciate your effort in applying for this position. However, only those who have been shortlisted for inte

What you’ll do

Create, update, track, distribute, and close purchase orders in D365, ensuring approvals and procurement policies are followed. Coordinate with vendors and internal teams on confirmations, deliveries, invoice reconciliation, discrepancies, and accurate records.

Requirements

Requires a college diploma or bachelor's degree in business or a related field, along with 1–2 years of experience in a similar role. Candidates should have working knowledge of D365 and Excel, strong attention to detail, and the ability to manage multiple requests and communicate effectively across departments.

Listed skills

• ERP systems · Preferred
• Microsoft Excel · Preferred
• record keeping · Preferred
• Attention to detail · Preferred
• Cross-Functional Coordination · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Purchase Order Creation
• Purchase Order Processing
• ERP Systems
• D365
• Microsoft Excel
• Invoice Reconciliation
• Vendor Communication
• Procurement Compliance
• Budget Monitoring
• Record Keeping
• Spending Reports
• Attention to Detail
• Deadline Management
• Cross-Functional Coordination

Job areas

• Administrative
• Finance & Accounting
• Logistics

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