Project Administrator

Job summary

Maintain project files and records, organize trade, vendor, and purchase order documentation, and coordinate project information between office and field teams. Support project close-out, safety documentation, meetings, site office setup, onboarding, and improvements to administrative operations.

Job details

Who is Dexel? Inspired by our past, present, and future, we transform the landscape in Canada’s fastest-growing city. Dexel is proud to be Halifax’s premier design-build urban developer. Specializing in a multi-residential hi-rise, we manage all aspects of the project from preliminary design to occupancy. Our Culture Ours is a work hard play hard team that focuses on quality and community. At Dexel we aspire to build and be the best. We pride ourselves on being a family firm that operates exclusively in Halifax, for over 20 years. We believe in continual learning, fostering a tight-knit work family, pushing to our potential, checking egos at the door, honoring our community, and getting the job done. What You Will Do As part of our collaborative project team, the Project Administrator keeps the information, documentation and administrative details behind our developments organized and moving. Working with both the office and field teams, you’ll support projects from pre-construction through construction and close-out, making sure the right information gets to the right people at the right time. Own project files and records – hard copy and digital Keep trade, vendor and purchase order documentation organized Coordinate project documents across teams and stakeholders Build complete close-out packages for turnover Track safety program documentation Organize meetings, schedules and minutes Help set up and wrap up project site offices Support onboarding and role-specific training Jump into projects that improve administrative operations Be the administrative link between the office and the field What You Bring to the Table Business or construction-related diploma/degree Administrative experience – construction is a definite asset Multi-unit residential construction experience Procore and Microsoft Office know-how Bluebeam, AutoCAD, Revit or ArchiCAD familiarity is an asset Construction drawings don’t intimidate you Strong document management and organization skills Safety awareness and knowledge Detail-oriented with a sharp eye for what’s missing Ability to juggle deadlines and changing priorities Clear written and verbal communication Collaborative, adaptable and ready to help “How can I help?” mentality What We Offer Competitive salary and benefits Exposure to full construction lifecycle – from pre-construction through project close-out Opportunity to work alongside experienced construction professionals Professional development and learning opportunities A collaborative environment where your organization and ideas make an impact Variety – no two projects or days are quite the same Dynamic and family-oriented work culture Work Environment You’ll get the best of both worlds – working from the office while staying connected to what’s happening in the field through regular construction site visits. Expect a collaborative, deadline-driven environment where details matter, priorities move, and keeping project information organized helps the entire team get the job done. Let’s make a mark. Apply now to join the Team, submit a current resume, and cover letter. While we do appreciate all applicants, only those selected to move on to the interview process will be contacted.

What you’ll do

Maintain project files and records, organize trade, vendor, and purchase order documentation, and coordinate project information between office and field teams. Support project close-out, safety documentation, meetings, site office setup, onboarding, and improvements to administrative operations.

Requirements

A business- or construction-related diploma or degree and administrative experience are requested, with construction and multi-unit residential experience considered relevant. Candidates should know Procore and Microsoft Office, be organized and detail-oriented, communicate clearly, understand safety, and manage changing priorities; familiarity with Bluebeam, AutoCAD, Revit, or ArchiCAD is an asset.

Benefits

• Competitive Salary
• Benefits
• Professional Development Opportunities

Listed skills

• written communication · Preferred
• Organization · Preferred
• adaptability · Preferred
• Attention to detail · Preferred
• Microsoft Office · Preferred
• Construction Documentation · Preferred
• scheduling · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Project Administration
• Document Management
• Organization
• Construction Documentation
• Procore
• Microsoft Office
• Bluebeam
• Construction Drawings
• Safety Documentation
• Meeting Coordination
• Scheduling
• Written Communication
• Verbal Communication
• Deadline Management
• Adaptability
• Attention to Detail

Job areas

• Construction
• Administrative

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