Admin Assistant to The Catering Manager

Job summary

The Admin Assistant will manage correspondence, calendars, and meetings while maintaining office documentation and records. They will also support the catering manager with invoices, purchase orders, and various administrative projects.

Job details

Company Description WHO ARE WE? We've been serving Canadian clients for over 75 years. The companies that began independently and now form Dexterra Group have an outstanding record of supporting the infrastructure and built assets that play a vital role in our society and helping our clients achieve higher performance and productivity. Powered by passionate people, we bring the right teams with the right skills together – offering both experience and regional expertise so companies can operate their day to day, confidently and successfully. Job Description Key Responsibilities Answer and direct emails, and other correspondence. Schedule meetings, appointments, and manage calendars. Prepare, edit, and format documents, reports, presentations, and spreadsheets. Maintain Health & Safety committee notes, calendars and meetings. Assist with data entry and record keeping. Order and maintain office supplies and equipment. Process invoices, purchase orders, and other administrative documentation. Handle confidential information with discretion. Support managers and team members with special projects as required. Qualifications Qualifications High school diploma or equivalent; post-secondary education in business administration or equivalent job experience is an asset. Previous administrative or office experience preferred. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Strong organizational and time-management skills. Excellent verbal and written communication skills. Ability to multitask and prioritize work effectively. Attention to detail and accuracy. Ability to work independently and as part of a team. Skills Customer service Communication Organization Problem-solving Additional Information WHAT’S IN IT FOR YOU? Work-life balance Excellent Growth opportunities. Employee Referral Program Whereas other companies are downsizing, we are growing! Be #1 on day 1 by joining an industry leader A true ability to leave your mark and not just be a cog in a giant machine This is a casual position based upon the business needs of the compâny. #IND2 Dexterra Group is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veterans’ status, Indigenous status, or any other legally protected factors. Disability-related accommodations during the application process are available upon request. Compensation: CAD 16.40 - CAD 17.00 - hourly

What you’ll do

The Admin Assistant will manage correspondence, calendars, and meetings while maintaining office documentation and records. They will also support the catering manager with invoices, purchase orders, and various administrative projects.

Requirements

Candidates should have a high school diploma, with post-secondary education in business administration considered an asset. Proficiency in Microsoft Office Suite and strong organizational skills are required for this role.

Benefits

• Work-life balance
• Growth opportunities
• Employee Referral Program

Listed skills

• Customer service · Preferred
• Communication · Preferred
• Organization · Preferred
• Problem solving · Preferred
• Microsoft Office Suite · Preferred
• Data entry · Preferred
• Time management · Preferred
• Multitasking · Preferred
• Attention to detail · Preferred
• record keeping · Preferred
• Administrative Support · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Customer service
• Communication
• Organization
• Problem-solving
• Microsoft Office Suite
• Data entry
• Time-management
• Multitasking
• Attention to detail
• Record keeping
• Administrative support
• Presentations
• Invoicing
• Problem Solving
• Prioritization
• Leadership
• Microsoft PowerPoint
• Microsoft Excel
• Detail Oriented
• Business Administration
• Microsoft Outlook
• Microsoft Office
• Customer Service
• Time Management
• Office Supply Management
• Document Formatting
• Data Entry
• Record Keeping
• Spreadsheets

Job areas

• Administrative
• Hospitality
• Food & Beverage
• Assistant to the Project Manager
• Busser / Banquet Worker / Cafeteria Attendant
• Food Service Counter Attendants
• Dining Room and Cafeteria Attendants and Bartender Helpers

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