Administrative assistant

Job summary

The administrative assistant will coordinate HR activities, manage office operations, and oversee the flow of information within the team. Responsibilities also include maintaining databases, handling correspondence, and performing basic bookkeeping tasks.

Job details

Durée de l'emploi: Permanent Langue de travail: Anglais Heures de travail: 37.5 hours per week Education: Expérience: Education College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years or equivalent experience Tasks Arrange and co-ordinate seminars, conferences, etc. Coordinate the activities of the HR department in order to ensure they meet the organization's goals Coordinate the flow of information within the team Direct staff Evaluate daily operations Open and distribute mail and other materials Plan and organize daily operations Establish and implement policies and procedures Record and prepare minutes of meetings, seminars and conferences Determine and establish office procedures and routines Schedule and confirm appointments Manage contracts Manage training and development strategies Answer telephone and relay telephone calls and messages Oversee the analysis of employee data and information Answer electronic enquiries Oversee development of communication strategies Compile data, statistics and other information Respond to employee questions and complaints Order office supplies and maintain inventory Greet people and direct them to contacts or service areas Set up and maintain manual and computerized information filing systems Type and proofread correspondence, forms and other documents Perform data entry Provide customer service Maintain and manage digital database Perform basic bookkeeping tasks Computer and technology knowledge MS Excel MS Outlook MS PowerPoint MS Windows MS Word SharePoint MS Office Adobe Acrobat Reader Google Drive Electronic mail Area of specialization Contracts Invoices Security and safety Criminal record check Work conditions and physical capabilities Work under pressure Tight deadlines Attention to detail Repetitive tasks Work with minimal supervision Personal suitability Ability to multitask Excellent oral communication Excellent written communication Flexibility Judgement Organized Team player Client focus Reliability Time management Adaptability Accountability Dependability Employment terms options Early morning Experience 7 months to less than 1 year Employment terms options Evening Shift Flexible hours Morning To be determined Day Weekend Health benefits Dental plan Disability benefits Health care plan Vision care benefits Financial benefits Life insurance

What you’ll do

The administrative assistant will coordinate HR activities, manage office operations, and oversee the flow of information within the team. Responsibilities also include maintaining databases, handling correspondence, and performing basic bookkeeping tasks.

Requirements

Candidates must possess a college or CEGEP diploma or equivalent experience of 7 months to 1 year. Proficiency in MS Office suite and strong organizational and communication skills are required.

Benefits

• Dental plan
• Disability benefits
• Health care plan
• Vision care benefits
• Life insurance

Listed skills

• Customer service · Preferred
• Administrative Support · Preferred
• SharePoint · Preferred
• MS-Office · Preferred
• Communication · Preferred
• Data entry · Preferred
• Inventory management · Preferred
• scheduling · Preferred
• Bookkeeping · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Human resources coordination
• Data entry
• Bookkeeping
• Office management
• Scheduling
• Communication
• Contract management
• Inventory management
• Customer service
• MS Office
• MS Excel
• MS Outlook
• MS PowerPoint
• SharePoint
• Adobe Acrobat Reader

Job areas

• Administrative
• Human Resources
• Finance & Accounting
• Customer Service & Support

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