Executive Assistant

Job summary

The Executive Assistant will manage complex calendars, travel, and communications for C-Suite executives while providing administrative support. Additionally, the role involves coordinating in-office events and providing basic technical support to ensure a professional environment for employees and guests.

Job details

The Executive Assistant will manage complex calendars, travel, and communications for C-Suite executives while providing administrative support. Additionally, the role involves coordinating in-office events and providing basic technical support to ensure a professional environment for employees and guests. Candidates must have 3+ years of direct executive support experience and possess outstanding verbal and written communication skills in English and French. Proficiency in Google Suite and conferencing systems is required, along with the ability to work on-site in Montreal 4 days per week.

What you’ll do

The Executive Assistant will manage complex calendars, travel, and communications for C-Suite executives while providing administrative support. Additionally, the role involves coordinating in-office events and providing basic technical support to ensure a professional environment for employees and guests.

Requirements

Candidates must have 3+ years of direct executive support experience and possess outstanding verbal and written communication skills in English and French. Proficiency in Google Suite and conferencing systems is required, along with the ability to work on-site in Montreal 4 days per week.

Benefits

• Dialogue app access • Virtual mental health support • Fully funded insurance • Health spending account • Dental coverage • Fitness reimbursement • 4 weeks vacation • 9 wellness days • 1 volunteer day • Work abroad up to 4 weeks/year • Incentive plans • Referral bonuses • RRSP matching • Coursera learning • External training budget • Mentorship • Parental leave top-up

Listed skills

• Time management · Preferred
• Google Suite · Preferred
• interpersonal skills · Preferred
• Attention to detail · Preferred
• Communication Skills · Preferred
• Technical Support · Preferred
• Procurement · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Executive support
• Calendar management
• Travel arrangements
• Expense reporting
• Communication skills
• Organizational skills
• Attention to detail
• Google Suite
• Zoom Rooms
• Procurement
• Event coordination
• Technical support
• Discretion
• Confidentiality
• Interpersonal skills
• Time management

Job areas

• Administrative
• Management & Leadership
• Customer Service & Support