SALES COORDINATOR

Job summary

The Sales Coordinator will support the sales team by managing daily invoicing, credit processes, and purchase orders while maintaining customer relations. They will also coordinate with manufacturing teams to ensure orders are accurately processed and documented.

Job details

About ZyTech ZyTech is a manufacturer, innovator and distributor of high-quality building materials for the construction industry. We’re building better structures, teams and communities JOB SUMMARY We are looking for a Sales Coordinator for our Crossfield office to support the sales team and assist with a variety of business functions to ensure the team operates efficiently and effectively. The ideal candidate will provide dedicated support to our existing customer base, with a strong focus on internal operations and administrative coordination. JOB DUTIES AND RESPONSIBILITIES: * Answer incoming phone calls, providing excellent customer service and addressing inquiries promptly * Manage daily invoicing and credit processes, ensuring accuracy and timely processing. Enter credit/debit payments into ERP software (BisTrack) and coordinate with the Credit Department. * Collaborating with manufacturing teams in Crossfield/ Airdrie & Leduc for Alberta orders. Send appropriate documents, changing orders for correct jobs. * Prepare sales quotes and create organized sales folders for sales personnel to facilitate efficient operations. * Close credit/debit machine transactions and send reports to the Finance Department. * Create and receive purchase orders (POs) and ensure accurate scanning of POs into ScanTrack. Notify relevant personnel of invoice entries. * Maintain customer relations by scheduling shipments and providing timely updates on production packages. * Organize and send appropriate documentation for manufacturing processes, ensuring orders are correctly aligned with job specifications. REQUIREMENTS: * Familiarity with office equipment, such as printers/ copiers, and phone systems. * Understanding of sales, marketing, and point of sale systems. * Experience with computer software i.e., MS Office Suite * Knowledge of manufacturing, logistics operations and the general construction industry. * Knowledge or experience in manufactured wood products, would be an asset. * Ability to prioritize tasks, Strong time management skills. * Excellent organizational skills. * Strong oral and written communication skills in English are required for this position. We offer a comprehensive benefits package that includes health and dental coverage, a company RSP plan, and paid time off. Our programs is designed to support employee well-being and provide long-term security.

What you’ll do

The Sales Coordinator will support the sales team by managing daily invoicing, credit processes, and purchase orders while maintaining customer relations. They will also coordinate with manufacturing teams to ensure orders are accurately processed and documented.

Requirements

Candidates should have experience with office equipment, computer software like MS Office, and ERP systems. Knowledge of manufacturing, logistics, and the construction industry is required, along with strong organizational and communication skills.

Benefits

• Health coverage
• Dental coverage
• Company RSP plan
• Paid time off

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Logistics Operations · Preferred
• Communication Skills · Preferred
• Microsoft Office Suite · Preferred
• invoicing · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Customer service
• Invoicing
• Credit processing
• ERP software
• BisTrack
• Sales quoting
• Purchase order management
• ScanTrack
• Logistics operations
• Time management
• Organizational skills
• Communication skills
• Microsoft Office Suite
• Manufacturing coordination
• Office Equipment
• Organizational Skills
• Time Off Management
• Credit Processes
• Customer Relationship Management
• Customer Service
• Communication
• English Language
• Finance
• Sales
• Marketing
• Manufacturing Processes
• Microsoft Office
• Operations
• Point Of Sale
• Time Management
• Scheduling
• Coordinating
• Prioritization

Job areas

• Sales
• Administrative
• Manufacturing
• Construction
• Logistics
• Sales Coordinator
• Clerical Support Workers Not Elsewhere Classified
• Sales Representatives of Services, Except Advertising, Insurance, Financial Services, and Travel

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