Student Service and Financial Aid Administrator

Job summary

The administrator will provide integrated help desk, technical, and administrative support to facilitate campus operations and student enrollment. Responsibilities include managing financial records, coordinating events, and assisting prospective students with registration and documentation.

Job details

​ Discovery Community College has an onsite/in-person opportunity available in the Campbell River Campus for the right individual. Discovery Community College offers a truly close-knit team of people who are passionate about changing lives. As a member of this team, you will Discover all the best of Community, in both work and life. About the Role: We are seeking a dedicated Student Service and Financial Aid Administrator​​​​​​ to support student enrollment, campus operations, and technical troubleshooting on our Langford Campus. This is an exciting Full-time opportunity that combines administrative precision with frontline support, offering the potential to grow into a full-time role within the College. This Full-time role and has the potential to lead to future advancements within the college. Salary Range: $47,000 – $50,000 Schedule: Monday to Friday Key Responsibilities: Help Desk Support: Provide integrated support across administrative, technical, and customer service functions. Manage inquiries, appointments, and communication channels to enhance user engagement and satisfaction. Support financial transactions and maintain accurate records in alignment with college procedures. Facilitate campus logistics, event coordination, and registration activities to support institutional operations. Deliver first-level IT assistance and escalate complex issues to ensure uninterrupted technology access. Champion a welcoming and solution-oriented environment for all campus visitors and stakeholders. Appointment reminders and Virtual Group Meeting Management. Help with enrollment data, take photo and IDs of the applicant, and update MCL stages. DO account requests as per Booking on Calendar. 50 Calls minimum per day – When two individuals are at Desk. Proactively manage the front office, touring walk-ins and assist with the appointment until the intended person is ready to meet the prospect or student. Perform other duties as assigned to the Help Desk Manager. Registration & Administrative Support: Assist prospective students with registration processes, eligibility inquiries, and documentation collection. Manage student records accurately, including compliance and financial aid documentation. Coordinate class schedules, support staff appointments, and maintain internal documentation. Ensure adherence to institutional policies and regulatory timelines. Maintain organized, up-to-date internal communications and filing systems. Qualifications: High school diploma required; post-secondary certificate or diploma in Office Administration, Education, or a related field is an asset. At least 1–3 years of experience in an administrative, clerical, registration, or help desk role (preferably in an educational setting). Strong computer skills, with proficiency in Microsoft Office 365 and student administration systems (SAS) a plus. Exceptional organizational and multitasking abilities, with strong attention to detail. Excellent communication and interpersonal skills—both verbal and written. Ability to thrive in a fast-paced, team-oriented environment with minimal supervision. Diversity and Inclusion: Discover Community College is committed to fostering a diverse, inclusive, and equitable environment. We celebrate the unique contributions of individuals from all backgrounds and welcome applications from all qualified candidates, including those from underrepresented communities. Discovery Community College values diversity and inclusion and encourages applications from all qualified individuals. It’s your time – make the change today!

What you’ll do

The administrator will provide integrated help desk, technical, and administrative support to facilitate campus operations and student enrollment. Responsibilities include managing financial records, coordinating events, and assisting prospective students with registration and documentation.

Requirements

Candidates must have a high school diploma, with a post-secondary certificate in Office Administration or Education considered an asset. At least 1–3 years of experience in an administrative or help desk role is required, along with strong computer proficiency.

Listed skills

• Customer service · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred
• record keeping · Preferred
• Communication · Preferred
• Multitasking · Preferred
• Data entry · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Financial aid administration
• Help desk support
• Customer service
• Technical troubleshooting
• Data entry
• Registration
• Event coordination
• Microsoft Office 365
• Student administration systems
• Communication
• Multitasking
• Organizational skills
• Attention to detail
• Record keeping
• Financial Aid Documentation
• Administrative Support
• Microsoft 365
• Office Administration
• Communication Channels
• Sales Prospecting
• Solution-Oriented
• Management
• Clerical Works
• Customer Service
• Computer Literacy
• Event Planning
• Front Office
• Help Desk Support
• Internal Communications
• Internal Documentation
• Operations
• SAS (Software)
• Troubleshooting (Problem Solving)
• Team Oriented
• Filing
• Detail Oriented

Job areas

• Administrative
• Education
• Customer Service & Support
• Finance & Accounting
• Financial Aid Administrator
• Financial Manager (General)
• Finance Managers
• Loan Officers

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