Proposal Assistant

Job summary

The Proposal Assistant supports the national proposal team by managing the proposal library, coordinating bid site tasks, and assisting in the preparation and quality control of proposals. They also handle administrative duties, including data mining, reporting, and maintaining credentials for client lists.

Job details

Who We Are You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Doane Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ about 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That’s what’s most important to us. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is. As a Proposal Assistant, your duties and responsibilities will include: Support a national proposal team with administrative, organizational tasks and workflow Own, manage and update the national proposal library (Proposal Hub) of material that goes into creating winning proposals Data mining of past project details and strong proposal write-ups, extracting information to store on the Proposal Hub Assist efforts in proposal development and preparation, including non-technical writing and production. This may include coordinating with colleagues to obtain and update resumes and project descriptions; locating relevant material on the Proposal Hub; sourcing award graphics; conducting research on prospect/client; formatting, reviewing and editing proposals; and helping to ensuring quality and timeliness of final submission of proposals Support practitioners in simple formatting of proposals, CVs, case studies and presentations Vet proposal-ready client lists and keep the credentials library up to date Own the shared proposal team mailbox for opportunity notifications and general requests Check bid sites (Merx, Biddingo, Bids & Tenders, etc.) daily, send relevant opportunities to the appropriate practitioners and maintain a record of opportunities sent Manage bid site related tasks such as providing bid documents upon request, posting questions to prospects, proposal submission and account management Follow up with practitioners on outstanding proposal results Support the team with quality control and proofing of proposals and documents. Produce reports on key statistics and insights Assist with Grant Thornton International requests for information (e.g. member firms that require qualifications from us for their own proposals) Support administrative teams channel as required with templates, vetting quals and general information Other duties as required Doane Grant Thornton If you’re a bit like us, you’re driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts “we before me”, where flexAbility is a mindset, and where you trust your colleagues to have your back. At Doane Grant Thornton, you’ll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that’s when the magic happens! Want to learn more about who we are and how we live our purple every day? Read our colleagues’ stories at www.discoveryourpurple.ca Think you’ve got what it takes to be a Proposal Assistant? Like the colour purple? Great. Here's a few more boxes we’re also hoping you can tick: Bachelor’s degree or diploma with an emphasis in Business, Marketing, Communications or related fields 1-2 years’ experience in an administrative or coordination role, with proposal familiarity as an asset Experience collaborating with multiple teams/stakeholders Strong project coordination and prioritization skills when handling multiple assignments Exceptional communications skills, both oral and written Strong team communication skills and willingness to contribute to team dynamic Strong organizational skills, with ability to work under, sometimes, tight deadlines Proficiency in Microsoft Suite, CRM software and creating logical filing structures Resourceful with ability to problem-solve and document processes Intellectual curiosity that drives desire to look further, broader and deeper At Doane Grant Thornton we’re focused on making a difference in the lives of our clients, our colleagues and our communities. That’s our purpose. Or, as we like to say, living our purple. What's in it for you? Profit sharing, Flex days, RRSP contributions, Firmwide holiday closure, Wellness benefits, Concierge-like benefits, Work from anywhere in Canada in the summer for 4 weeks, and more! At Doane Grant Thornton, we believe compensation should reflect more than just market data—it should reflect you. We’re serious about compensation. We benchmark regularly across a wide spectrum of roles, industries, sectors, and levels to ensure our ranges are both competitive and current. But we don’t stop there. We also consider the unique strengths, experiences, and impact each individual brings to the table. Our salary ranges are reviewed annually, and where you land within the range depends on a mix of factors—your background, your skills, and how your contributions align with internal equity. To help start the conversation, the current salary range for this role is $56,600–$65,000 in Toronto. If the role is available in other locations, the range may differ to reflect local market factors. Our special culture shines through when we have the opportunity to connect in person. That’s why we’re working in a model where teams are required to be together in the office 4 days per week. Are you ready to Discover Your Purple? Doane Grant Thornton is committed to employment equity, human rights and respectful workplace principles throughout the life cycle of employment, including at the recruitment and hiring stages. We welcome applications from members of all equity deserving groups, including persons with disabilities, women, racialized and/or Indigenous applicants. Should you require accommodation in relation to the recruitment process, please notify us by emailing and we will work with you to meet your accommodation needs.

What you’ll do

The Proposal Assistant supports the national proposal team by managing the proposal library, coordinating bid site tasks, and assisting in the preparation and quality control of proposals. They also handle administrative duties, including data mining, reporting, and maintaining credentials for client lists.

Requirements

Candidates must hold a bachelor’s degree or diploma in Business, Marketing, Communications, or a related field. They should possess 1-2 years of administrative or coordination experience, along with strong organizational, communication, and Microsoft Suite skills.

Benefits

• Profit sharing • Flex days • RRSP contributions • Firmwide holiday closure • Wellness benefits • Concierge-like benefits • Work from anywhere in Canada in the summer for 4 weeks

Listed skills

• Project Coordination · Preferred
• Problem solving · Preferred
• Administrative Support · Preferred
• Prioritization · Preferred
• Communication Skills · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Proposal development
• Administrative support
• Project coordination
• Data mining
• Technical writing
• Editing
• Proofing
• Microsoft Suite
• CRM software
• Communication skills
• Organizational skills
• Prioritization
• Problem-solving
• Research
• Workflow management

Job areas

• Administrative
• Consulting
• Marketing
• Management & Leadership