Administrative Assistant

DOF is a world-class offshore construction support, survey and IRM contractor. DOF is a leading provider of subsea services in all the major oil and gas production regions around the world. With world class ROVs (Remote Operated Vehicles), Survey systems, and a fleet of offshore construction vessels, the group combines expertise and technology to deliver integrated subsea solutions to the offshore oil and gas and renewables industry. DOF Canada is currently seeking an Administrative Assistant. A key to success for this position is the ability to deliver excellent customer service experience to offshore and onshore personnel and our outside clients. The Administrative Assistant will provide Administrative support to a variety of departments at DOF. If you are looking for a dynamic environment to learn and grow, DOF Canada is a great opportunity! Key Responsibilities Provide excellent customer service to visitors, outside clients and colleagues; Answering, screening and redirecting in-person and telephone enquiries; Plan and execute team-building activities, fundraising events, holiday parties, and internal celebrations; Administer the company uniform program, including inventory tracking, ordering, and staff distribution; Process purchase requisitions to maintain optimal office supply levels; Maintain reception, meeting rooms and office social hub ensuring the highest possible standard; Champion a positive and passionate culture by supporting employee engagement and event initiatives; Receive and sort mail, scan documents, file management, maintain and replenish inventory; Provide administrative and clerical support to all departments within the organization (HR, HSEQ, Engineering, Finance, Procurement etc...) Education: Graduate from a Post-secondary education institution in office administration or equivalent experience; (Experience can compensate for lack of formally proven competence) Experience / Knowledge: Professional approach to all situations to create a positive and engaging working environment; Ability to maintain strict confidentiality at all times; Excellent verbal and written communication skills; Ability to complete duties independently and in a team environment; Capacity to adhere to and ensure applicable procedures are always followed; Meticulous attention to detail including excellent organizational and time-management skills; Strong Microsoft Office skills (Outlook, Work, Excel, PowerPoint) Successful candidates will be required to undergo pre-employment drug and alcohol screening. DOF maintains the right to request a criminal background check as a part of the recruitment process. DOF is an equal opportunity employer dedicated to promoting a diverse workforce and an inclusive respectful workplace. We encourage applications from all qualified individuals. We thank all applicants for their interest but only those selected for an interview will be contacted.

The Administrative Assistant will provide comprehensive clerical and administrative support to various departments including HR, Finance, and Engineering. Key duties include managing reception, coordinating office events, maintaining inventory, and delivering excellent customer service to clients and staff.

Candidates must have a post-secondary education in office administration or equivalent experience, along with strong proficiency in Microsoft Office. The role requires excellent communication skills, meticulous attention to detail, and the ability to maintain strict confidentiality.

• Time managementPreferred
• Customer servicePreferred
• Attention to detailPreferred
• Microsoft ExcelPreferred
• Microsoft OfficePreferred
• Microsoft WordPreferred
• Inventory managementPreferred
• Microsoft OutlookPreferred

Identified from the job description. Confirm important requirements above.

• Customer service
• Administrative support
• Inventory management
• Microsoft Office
• Outlook
• Word
• Excel
• PowerPoint
• Communication skills
• Time management
• Organizational skills
• File management
• Event planning
• Attention to detail
• Office Supply Management
• Administrative Support
• Office Administration
• Offshore Construction
• Microsoft Excel
• Clerical Works
• Customer Service
• Communication
• Procurement
• Confidentiality
• Fundraising
• Employee Engagement
• Finance
• File Management
• Oil and Gas
• Renewable Energy
• Mail Sorting
• Microsoft Outlook
• Microsoft PowerPoint
• Purchasing
• Time Management
• Team Building
• Detail Oriented

• Administrative
• Energy
• Customer Service & Support
• Engineering
• Human Resources
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Minimum education

Professional degree

Minimum experience

2+ years

Posting language

English

Working hours

40 hours per week