Executive Assistant to the Vice President Academic and Provost

Job summary

This position provides confidential administrative support to the Vice President Academic and Provost and the Academic Division. The role involves screening sensitive matters, prioritizing issues, and managing communications for senior leadership.

Job details

Location New Westminster Campus Salary Range Pay Band 6 (Minimum- $67,893, Control Point- $90,524 Maximum- $95,050). Placement within a salary band is typically up to Control Point based on skills, experience and internal equity. May place over Control Point in limited circumstances. The Opportunity Reporting to the Vice President Academic and Provost, this position provides confidential administrative support to the Vice President and the Academic Division. The work often involves sensitive and/or highly confidential issues. This position is challenged to screen and identify matters which require the Vice President’s attention and to bring these forward in a timely manner. During the absence of the Vice President, this position is accountable for prioritizing and re-directing issues to an appropriate source. This position may be required to provide additional support to other senior leaders as necessary. Who We Are Do what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for passionate, motivated people to join us in making one of Canada’s best degree-granting colleges even better. Be a part of an institution where everyone is committed to empowering successful students, creating responsive learning environments, fostering social and environmental responsibility, and supporting healthy learning and work environments. What It Takes Completion of a two-year program in Office Administration or an equivalent combination of training and experience. Degree preferred. Progressively responsible office administrative experience with at least five years’ experience in a senior administrative support position. Excellent organizational, presentation, written and oral communications skills; demonstrated expert level proficiency in using computer software packages for word processing, spreadsheets, databases, and presentation. Experience taking and transcribing meeting minutes in a senior administrative environment. Demonstrated ability to work independently and meet deadlines. Demonstrated ability to work positively and professionally with the public, government departments and employees at all levels of an organization. Ability to exercise good judgment in recognizing scope of authority and protecting confidential and sensitive information. Ability to perform administrative duties with deliberate speed and accuracy without immediate and constant supervision. Demonstrated abilities that align with the Douglas College Core Competency Framework. Additional Information For the Full Job Description, click here. This temporary full-time position is available as soon as possible and goes until March 31, 2027. Regular hours of work are 8:30 am to 4:30 pm Monday to Friday; some evening work will be required to support committees and events and during peak periods. Travel between Douglas College’s locations as required.

What you’ll do

This position provides confidential administrative support to the Vice President Academic and Provost and the Academic Division. The role involves screening sensitive matters, prioritizing issues, and managing communications for senior leadership.

Requirements

Candidates must have a two-year program in Office Administration or equivalent, with at least five years of senior administrative experience. Proficiency in office software and strong communication skills are essential for this role.

Listed skills

• Time management · Preferred
• written communication · Preferred
• Administrative Support · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Confidentiality
• Organizational skills
• Presentation skills
• Written communication
• Oral communication
• Word processing
• Spreadsheets
• Databases
• Meeting minutes
• Time management
• Professionalism
• Judgment
• Transcription

Job areas

• Administrative
• Education
• Management & Leadership