Office Administrator

Job summary

Manage front-office communications, bookkeeping, vendor orders, customer invoicing, and accounts receivable and payable. Maintain accurate physical and digital records, including work orders, aircraft maintenance records, and customer documentation.

Job details

Office Administrator Employment Type: Full-Time, In-Office Location: Parry Sound, Ontario Compensation: $23–$29 per hour, depending on experience About Us For over 30 years, Eagle Aircraft has been a trusted name in the aviation community, specializing in aircraft avionics and maintenance/repair. Three decades in, we're still growing and still just as passionate about keeping pilots flying safely. We're looking for an organized, detail-oriented Office Administrator to join our team and help keep our office running smoothly as we continue to grow. The Role We are seeking an Office Administrator with a minimum of 5 years of experience running an office. This is a hands-on role for someone who thrives on staying organized, juggling multiple priorities, and keeping the day-to-day operations of a busy office on track. Key Responsibilities Duties will include, but are not limited to: Answering phones and serving as the first point of contact for customers, pilots, and vendors, directing calls and inquiries to the appropriate team member Bookkeeping, including maintaining accurate financial records, entering transactions, and supporting day-to-day accounting tasks Assisting with placing vendor orders for parts, tools, and supplies, including tracking order status and following up on deliveries Preparing and issuing customer invoices for completed avionics and maintenance/repair work, ensuring accuracy and timely delivery Filing and record-keeping maintenance, including organizing and maintaining physical and digital files such as work orders, aircraft maintenance records, and customer documentation Managing Accounts Receivable and Accounts Payable, including tracking incoming payments, following up on outstanding invoices, processing vendor payments, and keeping AR/AP records up to date Qualifications Minimum 5 years of experience running or administering an office Strong organizational skills and high attention to detail Experience with bookkeeping and accounts receivable/payable processes Comfortable managing multiple priorities in a fast-paced environment Strong verbal and written communication skills Proficiency with standard office and accounting software How to Apply Please send your resume to ryan@eagleaircraft.com.

What you’ll do

Manage front-office communications, bookkeeping, vendor orders, customer invoicing, and accounts receivable and payable. Maintain accurate physical and digital records, including work orders, aircraft maintenance records, and customer documentation.

Requirements

Applicants must have at least five years of experience running or administering an office, with bookkeeping and accounts receivable/payable experience. Strong organization, attention to detail, communication, prioritization, and proficiency with standard office and accounting software are required.

Listed skills

• Customer service · Preferred
• written communication · Preferred
• Organization · Preferred
• Attention to detail · Preferred
• Accounts receivable · Preferred
• telephone communication · Preferred
• Office Administration · Preferred
• Prioritization · Preferred
• Financial record keeping · Preferred
• Bookkeeping · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office Administration
• Organization
• Attention To Detail
• Bookkeeping
• Accounts Receivable
• Accounts Payable
• Financial Record-Keeping
• Customer Service
• Telephone Communication
• Vendor Ordering
• Invoice Preparation
• Filing And Record-Keeping
• Prioritization
• Verbal Communication
• Written Communication
• Office And Accounting Software

Job areas

• Administrative
• Finance & Accounting
• Customer Service & Support
• Transportation