Project & Office Administrator

Job summary

Prepare, proofread, format, distribute, and maintain project documents and records, while supporting project teams with administrative coordination and deadlines. Manage London office operations, supplies, visitors, communications, schedules, meetings, and events, and collaborate with administrative colleagues across offices.

Job details

Who We Are Edison Engineers is an employee-owned professional engineering and project management firm specializing in the repair and restoration of existing buildings. We’re a communication-focused team that values practical solutions, strong relationships, and quality work, while making time to connect and have fun. About the Role We’re looking for an organized, proactive, and detail-oriented Project and Office Administrator to support our London office and engineering project teams. Reporting to the Project and Office Administration Manager, you’ll be part of a five-person administrative team. Your work will combine day-to-day office administration with hands-on project support, helping our teams prepare quality documents, stay organized, and meet deadlines. This role is well suited to someone who enjoys variety, takes initiative, and works effectively both independently and collaboratively. What You Will Do Project and Document Support Prepare, format, proofread, and edit reports, contracts, presentations, and correspondence to meet Edison’s standards. Coordinate the issuance and distribution of project deliverables, including printing, binding, sending documents, and completing follow-up. Assist with project opening processes, including setting up files and preparing start-up documentation. Set up SharePoint groups for project and business sites and support ongoing file organization. Maintain organized project records and document control systems so information is accurate, current, and easy to retrieve. Help develop, maintain, and improve document templates and administrative processes. Work with project teams to coordinate administrative tasks and support timely completion of deliverables. Office Administration and Team Coordination Keep the London office organized, clean and tidy, well stocked, and running smoothly. Monitor and order office supplies, maintain asset records, and coordinate office repairs and maintenance. Receive deliveries, sign for packages, and coordinate outgoing mail and courier shipments. Handle phone calls and general inquiries professionally. Welcome clients, visitors, and vendors to the office and ensure a professional office experience. Coordinate calendars, schedules, meetings, lunch and learns, team activities, and company events. Plan and coordinate office and company events, including team activities, lunch and learns, and staff celebrations, managing logistics, scheduling, venues, catering, and vendor coordination as needed. Collaborate with the administrative team to provide support across offices as needed. Support broader administrative initiatives and complete other related duties as required. Occasional travel to other Edison offices and client sites, and to attend industry events and company functions as required. What You Bring Three to five years of relevant administrative experience, preferably in an engineering, architectural, construction, or professional services environment. A college diploma in administration or a related field is preferred. Strong proficiency in Microsoft Word, Excel, Outlook, Teams, and PowerPoint; advanced skills and SharePoint experience are assets. Excellent proofreading and document formatting skills, with close attention to detail ensuring accuracy and consistency. Strong organizational and time-management skills, including the ability to prioritize competing requests and deadlines. Clear, professional written and verbal communication. The ability to work independently, follow through on commitments, and contribute to a collaborative team. A proactive approach to solving problems, improving processes, and supporting others. A valid driver’s licence and access to reliable transportation are considered assets for occasional work-related travel. What We Offer An annual salary of $45,000–$55,000, based on experience and qualifications. Health Spending Account. An Employee Assistance Program and wellness support. RRSP matching. Performance bonuses and profit sharing. Paid time off. A hybrid work environment, with at least three days per week in the London office. Career planning and professional development opportunities. Company events and a supportive, team-oriented workplace. On-site parking. How to Apply Apply through LinkedIn with your resume. We look forward to learning more about you and what you would bring to Edison. Edison is committed to fostering an inclusive culture, ensuring fair treatment, access, and opportunity. We continually strive to sustain an environment in which each member of our team can excel, contribute, and benefit from different perspectives. Edison recognizes the importance of building a team that reflects the clients we serve and celebrates the vast range of voices, perspectives, backgrounds, and experiences of our team members. Edison positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender identity or expression, gender reassignment, religion or belief, marital status, or family status. We will interview all applicants with disabilities who meet the essential criteria; please let us know if you require any workplace adjustments to support your application. This position is for a current vacancy based in our London office. Edison does not use artificial intelligence (AI) or automated decision-making tools at any stage of the hiring process. Applicants are asked to apply through this job posting. Only those selected for further discussion will be contacted.

What you’ll do

Prepare, proofread, format, distribute, and maintain project documents and records, while supporting project teams with administrative coordination and deadlines. Manage London office operations, supplies, visitors, communications, schedules, meetings, and events, and collaborate with administrative colleagues across offices.

Requirements

The role asks for three to five years of relevant administrative experience, preferably in engineering, architecture, construction, or professional services; a college diploma in administration or a related field is preferred. Candidates should be proficient in Microsoft Office applications, with strong document editing, organization, time management, communication, initiative, and teamwork skills; SharePoint experience and a valid driver’s licence with reliable transportation are assets.

Benefits

• Health Spending Account
• Employee Assistance Program
• Wellness Support
• RRSP Matching
• Performance Bonuses
• Profit Sharing
• Paid Time Off
• Hybrid Work Environment
• Career Planning
• Professional Development
• Company Events
• On-Site Parking

Listed skills

• Time management · Preferred
• Microsoft Teams · Preferred
• written communication · Preferred
• Organization · Preferred
• Microsoft Excel · Preferred
• SharePoint · Preferred
• Office Administration · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office Administration
• Project Administration
• Document Control
• Proofreading
• Document Formatting
• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft Teams
• Microsoft PowerPoint
• SharePoint
• Organization
• Time Management
• Written Communication
• Verbal Communication
• Event Coordination

Job areas

• Administrative
• Engineering
• Management & Leadership
• Construction

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